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18 <br /> to engage harder to reach community members.These meetings would be led by Tate Consulting. <br /> Steering Committee members can play a role as plan ambassadors at the workshop. <br /> There are many tested activities that our team can leverage for this milestone.These include asset <br /> mapping, individual or small group discussions to respond to key policy direction questions, places to <br /> protect and change mapping activity, ranking aspects of community planning, "Did You Know?"trivia <br /> questions about the County, idea walls, and other fun activities.Activities would be developed to ensure <br /> that all learning from previous planning activities, namely the Strategic Plan, are considered and efforts <br /> are not duplicated. <br /> The Clarion team can provide advertising and publicity guidance to the County during this period to <br /> maximize responses and track respondents to make sure targeted community members are participating. <br /> This can include prepared social media content, a press release, and email content, as well as leveraging <br /> the equity database through targeted eblasts and mailings.The team can also prepare a "meeting-in-a- <br /> box" set of materials that would allow Steering Committee members, County leaders, and Staff to host or <br /> present the materials at smaller community meetings and engage residents using a decentralized <br /> approach. <br /> Once the engagement window has closed,the Clarion team will prepare a report on the results of the <br /> engagement window, including an assessment of how well community engagement objectives were <br /> achieved.This report will include a summary of responses and verbatim documentation to provide a clear <br /> and transparent report of the inputs received.This will build trust in the process and serve as an <br /> important report for guiding development of the plan. <br /> Task 2.5:Summary of New Issues and Opportunities <br /> The Clarion team will prepare a succinct summary of new issues and opportunities based on vision and <br /> policy themes generated from stakeholder interviews, Steering Committee discussions, and inputs <br /> received through public engagement.This document will serve as the foundation for policy discussions <br /> with County Staff,the Steering Committee,the Planning Board, and the BOCC that will guide development <br /> of the new CLUP. First a County Staff review draft will be prepared and then a Steering Committee review <br /> draft. Following these reviews,the Clarion team will finalize the document for sharing with the Planning <br /> Board, Board of County Commissioners, and posting to the project website. <br /> Task 2.6: Briefings to Planning Board and Board of County Commissioners <br /> A briefing presentation will be prepared to share with the Planning Board and Board of County <br /> Commissioners that summarizes the engagement efforts, analysis, and summary of new issues and <br /> opportunities completed through Phases 1 and 2. Key findings from Phase 3 work,that is occurring <br /> concurrently with Phase 2, will also be presented at this briefing.The Clarion team will coordinate with <br /> County Staff to present these briefings at regularly scheduled meetings of the boards.The purpose of <br /> these presentations is to brief the boards on the project status and findings and engage members in <br /> discussion about the direction of the plan. <br /> 6 Orange County Comprehensive Land Use Plan <br />