ORD-2023-014-Approval of Professional Services Contract with Woolpert, Inc. to Conduct a Public School Capital Needs Assessment, and Approval of Budget Amendment #7-A

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4 Attachment 1 Scope of Services Woolpert and Cooperative Strategies(the"Team"or"We")will provide facility condition assessment and planning services to Orange County's("Orange County"or"County")school districts,Chapel Hill-Carrboro City Schools,and Orange County Schools.The facilities condition assessment and master plan provides clear direction to administrators, policy makers,and the community regarding how a school district should address facility needs. The scope of services include the following tasks. Kick off meeting The Team will facilitate a kick-off meeting to ensure clear agreement on project objectives and expectations and gain consensus on the process we will be implementing.We will use this meeting with the County to fully familiarize ourselves with the County's schools' mission and function and discuss approach.We will discuss roles, functions,and responsibilities,anticipate challenges,and prepare for the project roll-out. Regular,focused communication is imperative for a successful planning project like this one with the County. We will have bi-weekly meetings with the County's internal steering group to ensure we are in alignment with tasks and deliverables. Facility Condition Assessment Woolpert will conduct Facility Condition Assessments for Chapel Hill-Carrboro City Schools(CHCCS)Orange County Schools(OCS)for 3.5 million square feet of facilities,see Attachment A for list of facilities. The purpose of the Facility Condition Assessment is to: • Identify the major building systems and components • Assess their condition • Determine approximate remaining economic service life • Develop budgetary cost estimates for replacing systems and components identified The FCA will be performed by professionals with relevant education and experience in evaluating building systems and components.The FCA includes a visual assessment of building systems that are easily evaluated during a facility walk-through.Woolpert will deploy a visual inspection condition assessment approach. Equipment obscured behind walls and ceilings will not be assessed (e.g.VAV boxes behind ceiling tiles). The proposal does not reflect invasive,destructive assessment methods that would require special equipment, testing or scheduled power outages. The assessment is a snapshot of conditions on the day(s)of the site visit and certain building deficiencies may not be apparent.Woolpert will work with facility personnel to determine problem areas and issues that were not visible during the assessment.Some conditions may exist that are beyond reasonable access for this type of investigation. The major building components/systems to be assessed,along with general guidelines concerning the specific tasks to be accomplished,are as follows: • Architectural: Identify types and quantities of architectural components associated with the building envelope(exterior), roofing,interior,and specialty items. All components will be evaluated for remaining useful life. • Site: Evaluate condition of parking lot and sidewalk paving and determine remaining useful life. Evaluate condition and determining remaining useful life of playgrounds,tracks,and bleachers. • Electrical: Determine the major types of electrical equipment present and remaining useful life. This assessment does not include an electrical capacity study, nor shall it include an assessment of the electrical system design.