ORD-2023-014-Approval of Professional Services Contract with Woolpert, Inc. to Conduct a Public School Capital Needs Assessment, and Approval of Budget Amendment #7-A

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2 An RFQ review committee selected Woolpert, Inc., an international architecture, engineering and geospatial (AEG) firm to perform this work, which is anticipated to take nine months from contract execution. A copy of the Woolpert, Inc. cost proposal in included as Attachment 1. The proposal includes an additional services fee of $85,000 for a study of educational adequacy of school facilities. This study was not requested in the original RFQ, but deemed necessary by members of the review committee. The project is scheduled to take approximately nine months to complete, upon issuance of a signed contract. The cost of this contract requires approval by the Board of County Commissioners. Funding of $3,500,000 was set aside through Budget Amendment #5-A in the School Capital Reserve Fund for the purpose of funding this contract and providing additional funding for school capital. The professional services fees are recommended to be funded through Budget Amendment #7-A, which would utilize $984,561 of those funds and transfer them to the School Capital Fund. The remaining $2,515,439 will be split between the school districts based on average daily membership (ADM). Those funds will be allocated to specific projects through a subsequent budget amendment at the direction of both School Districts. Budget Amendment #7- A creates the following Capital Ordinance in the School Capital Fund: School Capital Needs Assessment($984,561) - Project# 52000 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised From Capital Reserve $0 $984,561 $984,561 Total Project Funding $0 $984,561 $984,561 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Project Expenditures $0 $984,561 $984,561 Total Costs $0 $984,561 $984,561 FINANCIAL IMPACT: The total cost of the contract is $984,561. Funding has been set aside for this purpose through Budget Amendment #7-A, which increases the School Capital Fund by $984,561. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is associated with this item: • ENERGY EFFICIENCY AND WASTE REDUCTION Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption; 3) increase the use of recycled and renewable resources; and 4) minimize waste stream.