8.21.23 OUTBoard Packet - Laserfiche WebLink

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Orange County Short Range Transit Plan, RFLOI No 367-005394 I Letter of Interest Orange County,NC/Orange County Public Transit Nelson\Nygaard will submit a draft agenda to Orange County staff for review prior to the meeting and prepare a slide deck for the meeting. 1.2 Work Plan and Ongoing Project Management To guide and manage the project,we will develop a draft work plan starting with this scope of work and in collaboration with Orange County staff. This document will include a plan for accomplishing goals and objectives and consist of the following elements: ■ Detailed description of each task and deliverable • Organization chart with roles/responsibilities and contact information ■ Project timeline with durations for tasks and dates for meetings and deliverables • Initial data request list A draft work plan will be submitted prior to the kickoff meeting. We will discuss the work plan at the kickoff meeting and submit a final work plan after the kickoff meeting. For ongoing project management,we will set up virtual check-in meetings between the Nelson\Nygaard and Orange County project teams every two weeks. While these meetings are intended to be informal check-ins,we will create an agenda in advance so that our time is focused on project progress, review interim deliverables, and get feedback from the project team. Additionally,we will submit monthly progress reports with our invoice to document progress to date and identify any critical issues. 1.3 Core Technical Team Meetings Nelson\Nygaard will work with Orange County to form a Core Technical Team(CTT)to help guide the project. The CTT will include representatives from Orange County, Durham-Chapel Hill-Carrboro(DCHC)Metropolitan Planning Organization(MPO), Burlington-Graham MPO(BGMPO), the Triangle Area Rural Planning Organization(TARPO), and North Carolina Department of Transportation(NCDOT)Division 7. The CTT may also include representatives from Orange County municipalities, such as Chapel Hill, Hillsborough, Carrboro, and Mebane. CTT meetings will be held monthly and will be virtual or hybrid(in-person and virtual)based on the contents of the meeting. These meetings will be used to discuss approaches to project tasks, review interim and draft deliverables, and discuss technical issues as they arise throughout the project. We will develop agendas and presentation slides prior to each meeting, as well as summaries after each meeting. DELIVERABLES ■ Kickoff meeting agenda and slides ■ Draft and final work plan • Bi-weekly check in meeting agendas ■ Monthly progress reports and invoices • Core Technical Team agendas, slides, and meeting summaries Task 2: Public Engagement ........................................................................................................... We know that transit services touch many people, institutions,and communities,and there is a diverse group of people interested in transit planning studies. We also know if planning processes are inclusive and collaborative, they are more likely to lead to results. Below is our plan to ensure an inclusive engagement effort with a broad reach across Orange County residents,workers, and visitors. Nelson\Nygaard Consulting Associates,Inc.115