8.2.23 PB Agenda Packet - Laserfiche WebLink

Browse Search

10 165 Chris Johnston: In regard to Statler's question about there only being two applicants,what was that due to? Because two 166 seems like a small end value to pull and then be able to say that this is the best vendor to go with for something that 167 feels like a broad reaching tool. 168 169 Tom Altieri: I have no response to that, no insight there other than we followed the County's procurement process. It was 170 advertised, not just in North Carolina but nationally. I was told that we only need one qualified applicant. Luckily,we had 171 two and we interviewed what we determined to be the best proposal based on our scoring matrix. Clarion actually 172 worked with us in 2006/2008 on the existing comprehensive plan, so they do have some familiarity with Orange County. 173 Leigh Anne King,their project manager was actually a project planner who worked for Roger Waldon of Clarion who 174 was the lead project manager at that time,former Chapel Hill Planning Director.We are very pleased with the team of 175 consultants that have been put together by Clarion. 176 177 Statler Gilfillen: Following up,when you put the proposal out, then you selected, then you negotiated the price after the 178 fact, right?Was the price determined at the time of seeking out the consultants or was the price determined after you 179 had determined which consultant to use? 180 181 Tom Altieri: Before. The consultant's estimate was part of our scoring matrix, so cost was a factor that was involved so 182 we did have that information. 183 184 Beth Bronson:What was the project manager's name again? 185 186 Tom Altieri: Leigh Anne King. 187 188 Beth Bronson:The project kick off, there would be stakeholder interviews the 171h-21St?Was there a timeline for getting 189 those scheduled or should we just anticipate to hear? 190 191 Tom Altieri:Anticipate to hear.We've assembled all the contact information,they do have to work around public meeting 192 laws so there may be some one-on-one interview opportunities,there may be some cases where there are two or three 193 at a time. That information will be coming directly from the consultant. 194 195 Beth Bronson: Do you anticipate them reaching out the week of the 171h? I am just thinking about summer schedules and 196 wanting to make sure that if they have to change their timeline for that, I don't want anyone to miss the opportunity to 197 schedule. 198 199 Tom Altieri:They have not given me a specific date, but I would think that they would start reaching out within the next 200 week.They understand that we need to have the dates on everyone's calendar. 201 202 Beth Bronson:This is in reference to the 5-year plan or is it a 20-year plan?This comprehensive land use update? 203 204 Tom Altieri:The planning horizon for the update is generally a 10-20-year horizon.You will see projections that go out 205 as far as 20 years or so but as a general benchmark, updating your comprehensive plan every 10 years and the data in 206 it is a common benchmark. 207 208 Beth Bronson: I thought I saw somewhere that it had to do with the 5-year plan. 209 210 Tom Altieri: I spoke a little about the county-wide strategic plan just because there are a number of different plans taking 211 place at the county. I wanted to make a clear distinction that the county-wide strategic plan is different, it is a short-range 212 plan, covers all the programs and services in the county and portions of that will help inform our work, some of the 213 outreach, the survey results,will dovetail into our work on the comprehensive land use plan with that longer, long-range 214 vision and longer planning horizon. 215 216 Beth Bronson: Clarion is specifically for the comprehensive land use. Is there a different consultant for the strategic 217 plan? 218 219 Tom Altieri: There is, BerryDunn and Associates.