|
2022-2023 LSTA Grant Agreement page 3 of 5
<br />16. Submit a final report to the State Library by July 30, 2024, providing a description of project
<br />expenditures, a narrative of project activities, and other elements required by the funder.
<br />
<br />17. Certify upon completion of the grant that grant funds were received, used, and expended for the
<br />purposes for which they were granted.
<br />
<br />18. Complete the Single Audit Certification as directed and maintain adequate financial records to ensure
<br />complete reporting, and retain programmatic, financial, and audit records relating to the grant for a
<br />minimum of three years from the due date of the final grant report at the end of the Five Year Plan, or
<br />until all audit exceptions have been resolved, whichever is longer. Provide access upon request to the
<br />Department of Natural and Cultural Resources, Office of the State Auditor, Institute of Museum and
<br />Library Services and the Comptroller General or their designees, to all records and documents related
<br />to the award, including audit work papers in possession of any auditor of the Library.
<br />
<br />19. Ensure that grant funds are audited in compliance with state and federal audit requirements for local
<br />governments and public authorities, institutions of higher education, and non-profit organizations,
<br />and, as applicable, according to the standards of 2 CFR 200, Subpart F - Audit Requirements, as
<br />supplied by the Executive Office of the President, Office of Management and Budget, Washington,
<br />DC.
<br />
<br />20. Comply with the requirements of North Carolina General Statute 143C-6-23: “State grant funds:
<br />administration; oversight and reporting requirements” and the corresponding rules of North Carolina
<br />Administrative Code, Title 9, Subchapter 03M, “Uniform Administration of State Grants,” including
<br />submission of required financial reports within six months (or nine months for $500,000 threshold) of
<br />the end of the Library’s fiscal year(s) in which grant funds are received.
<br />
<br />21. The State Auditor and the using agency’s internal auditors shall have access to persons and records as
<br />a result of all contracts or grants entered into by State agencies or political subdivisions in accordance
<br />with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e., the State Auditors and
<br />internal auditors may audit the records of the contractor during and after the term of the contract to
<br />verify accounts and data affecting fees or performance).
<br />
<br />22. File with the State Library a copy of the Library’s policy addressing conflicts of interest that may
<br />arise involving the Library’s management employees and members of its board of directors,
<br />commissions, or other governing body. The policy shall address situations in which any of these
<br />individuals may directly or indirectly benefit, except as the Library’s employees or members of its
<br />board, commissions, or other governing body, from the Library’s disbursing of grant funds and local
<br />matching funds and shall include actions to be taken by the Library or the individual, or both, to avoid
<br />conflicts of interest and the appearance of impropriety. (N.C.G.S. 143C-6-23(b)). The policy shall be
<br />filed before the State Library may disburse the grant funds, unless the Library is covered by the
<br />provisions of N.C.G.S. 160A-479.11 and 14-234.
<br />
<br />23. File with the State Library the Library’s sworn written statement completed by the Library’s board of
<br />directors or other governing body stating that, pursuant to N.C.G.S. 143C-6-23(c), the Library does
<br />not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local
<br />level. The policy shall be filed before the State Library may disburse the grant funds, unless the
<br />Library is covered by the provisions of G.S. 160A-479.11 and 14-234.
<br />
<br />
<br />
<br />THE STATE LIBRARY AGREES TO:
<br />
<br />1. Award LSTA grant funds to the Library in the amount and under the terms and conditions stated
<br />above, subject to the availability of funds.
<br />DocuSign Envelope ID: 53700782-E1CF-45C5-B2D8-A5C2D0FD7E59
|