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<br />Revised 5/23 8 <br />HMIS@NCCEH <br />Durham, NC Balance of State and Orange Continuums of Care <br />BUDGET NARRATIVE: July 2022 to June 2023 <br /> <br />NCCEH Data Center Expenses <br />The following expense categories outline the costs for the NCCEH Data Center. These costs are shared among <br />participating Continuums of Care (CoCs) based on the Housing Inventory Count. This is consistent with how <br />NCCEH and MCAH costs was divided for NC HMIS. <br />Personnel Expenses Description <br /> Salary Expenses Salary costs for time spent on HMIS for six staff, equivalent to 4.25 FTE <br />in 2022-23. (Hiring 2 FTE for helpdesk support in June) <br />Employer Liabilities Employer costs for Social Security, Medicare, and NC Unemployment <br />Insurance incurred for HMIS staff. <br />Staff Benefits Medical, dental, vision, and life insurance premiums and retirement <br />contributions for HMIS staff. <br /> <br />Operational Expenses <br /> Facility Costs Office rent, utilities, cleaning, and furniture for HMIS staff. <br />Office Supplies, Printing, and <br />Postage <br />Basic office supplies, training/meeting supplies, copier lease, and <br />postage for HMIS program. <br /> Phone & Internet Office phone and internet for HMIS staff. <br />Computers & Equipment Purchase of replacement computers or equipment for HMIS staff. <br /> <br />Project Expenses <br /> Information Technology Software in support of HMIS: help desk ticketing, DocuSign, <br />Smartsheet, Adobe, MS Office, Tableau, website maintenance. <br /> HMIS Independent <br />Contractors/Consulting Technical assistance with data benchmarking, reporting, dashboards, <br />visualizations, trainings, and other activities. Includes contract for 2.0 FTE <br />Helpdesk & System Administrator functions with Institute for Community <br />Alliances (ICA) ending June 30, 2023. <br />Professional Development Conference registrations and additional training for HMIS staff. Travel <br />Expenses related to conference, NCCEH trainings, CoC and HMIS <br />Advisory Board meetings, and agency on-site work. <br /> <br />Organizational Expenses <br /> Legal & Professional Fees Examples: attorney review of Mediware contract, required background <br />checks for Data Center staff to use HMIS. <br /> Audit & Payroll Processing Fees Monthly payroll, W-2 fees for HMIS staff; annual financial audit to <br />comply with Federal requirements. <br />Organizational Insurance & <br />Governance <br />Portion of organizational insurance and governance costs that relate to <br />HMIS. NCCEH Admin Fee Administrative fee to be charged at hourly rate for finance and grants <br /> <br /> <br />WellSky (formerly Mediware) <br /> WellSky ServicePoint Software Per license cost of $270.00/user in 2022-23, broken out into quarterly <br />payments, plus one-time and annual fees. The budgeted number of licenses <br />for 2022-23 is 374. The cost of licenses for NCCEH Data Center staff will be <br />shared among the three CoCs. <br />WellSky Supplemental Contracts Annual contracts for additional services including seven-year purge of <br />Personally Identifiable Information according to HUD privacy standards and <br />modification of HMIS CSV for research linkage. <br /> <br /> <br />DocuSign Envelope ID: 88B9E21B-0F94-463F-8912-8C7669E89A14