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a . Capital Area may provide an initial advance to the Service Provider for the first contract month, subject <br /> to approval by Capital Area of the Service Provider ' s written justification for an advance . Funds <br /> dispersed pursuant to the initial advance and subsequent monthly payments will be made from Grant <br /> funds upon receipt of and in the amount stated by a Monthly Financial Report and Request for Funds . <br /> The advance will be for costs and expenditures to be incurred in the month following the week in which <br /> the advance will be paid in an expeditious manner to assure continuity in the the request is made ; <br /> payment of obligations by the Service Provider . The request will reflect estimated costs and expenses by <br /> items as contained in Attachment B . The monthly request will provide a schedule the same budget line <br /> for the payment of advances based on the Service Provider ' s projected operating needs . <br /> b . Upon arrival of said request, the authorized office of Capital Area will review the request for <br /> reasonableness . Upon approval, the request will be forwarded to Wake County Finance Department for <br /> advancing the approved amount by check to the Service Provider in a manner identifying the purpose for <br /> which the funds are advanced . <br /> c . The Service Provider will furnish Capital Area a Monthly Financial Report by the 15th working day of <br /> each month reflecting the expenditure of WIOA funds for the preceding month . The Service Provider <br /> will submit a monthly estimate to Capital Area for requested funds for allowable costs . <br /> 9 . Accounting . To assure that the funds provided under this Contract are used in accordance with its <br /> provisions , the Service Provider shall : <br /> a . Use such normally accepted fiscal, audit, and accounting procedures as may be necessary to assure <br /> proper accounting for payments received and proper disbursement of such payments ; and <br /> b . Provide Capital Area and authorized representatives of the US Department of Labor, the North Carolina <br /> Division of Workforce Solutions , the Capital Area Workforce Development Board, Wake County, <br /> and/or their designated representatives , access to the right to examine any books , documents, papers , <br /> records , property or equipment pertaining to funds provided or activities undertaken under the <br /> provisions of this Contract. Such examinations should provide reasonable notice and receive <br /> confirmation of notice prior to the actual visit. <br /> C . The Service Provider agrees to maintain, as a minimum, the accounting records listed in Attachment C <br /> or their equivalent, as applicable . <br /> 10 . Retention of Records . All records pertinent to this Contract, including financial, statistical, property and <br /> participant, applicant, and supporting documentation , shall be retained for a period of three (3 ) years from <br /> the date of final payment under this Contract or until all audits are complete and findings on all claims have <br /> been finally resolved . If the Service Provider is not able to retain the necessary WIOA participant and <br /> financial records , written notification will be provided to Capital Area containing the reasons therefore . <br /> 6 <br />