Agenda - 09-07-2005-10b - Laserfiche WebLink

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OCS staff will rework and update the previous contract governing OHS facilities and send it to County staff for comment; County staff will then send the contract back to OCS staff, so they can have OCS Attorney finalize the contract for Board of Education action Other contractual work will be needed (e.g. governing athletic facilities at Cedar Ridge and other schools), but that can be done later than and separate from the OHS facility contract; at some point, it may make sense to roll all such arrangements into one overall contract, but staffs recommend that the OHS contract matter not be held up pending efforts to pursue one comprehensive contract Contract(s) need to emphasize building cleanliness, security, and energy management considerations Staffs will pursue the establishment of an annual contract that would set a flat compensation amount (essentially, a retainer) from the County to OCS for the planned and scheduled use of OCS facilities by all County departments (not just Recreation & Parks); this will require County departments to identify each summer their requested uses of OCS facilities for the upcoming academic year; OCS staff would then coordinate those requests with school principals to determine what requests can be worked into the individual school schedules; once the master schedule is set at the beginning of the year, changes would be worked in as it is possible to do so; OCS staff could prepare a revised bill at year end if they believe actual use by the County of OCS facilities deviated significantly from what was covered by the retainer • County staff understand the OCS staff need to recoup their utility, operating, and custodial costs; the retainer should be determined to fall somewhere between the calculation of measurable hard costs plus other softer/less quantifiable costs • The County Manager plans to discuss the status of arrangements with OCS for facility use at the August 2005 Department Head meeting