Agenda - 06-20-2023; 8-l - Orange County Transit Governance

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38 Appendix: Roles and Responsibilities Role of the SWG Administrator and Orange County Transit Lead Agencies Per the Transit Governance ILA (2023), two of the three ILA parties have responsibilities as it relates to Work Program Amendment facilitation. They are Orange County, and GoTriangle. They execute the work required to ensure that Orange County Transit processes and SWG assigned tasks are completed in accordance with applicable laws, regulations, policies, and other guidance. Both agencies play a role in processing Work Program amendment requests and updating the Orange County Transit Annual Work Program Amendment Policy. The SWG Administrator will: • Develop the annual Work Program Amendment Schedule. • Update the Work Program amendment request form as needed. • Manage the Orange County Transit Annual Work Program Amendment Policy update process • Collect and review amendment request forms for completeness and/or technical issues • Work closely with project sponsors to address questions and resolve technical issues pertaining to amendment requests. • Compile an initial amendment list that includes known information for each submitted request and will update the list as new or additional information becomes available. o The list shall clearly be grouped by amendment requests pertaining to operating projects/implementation elements versus those pertaining to capital projects/implementation elements and shall indicate whether the requests are Minor or Major. • Prepare and present Work Program amendment request information, including GoTriangle financial slides, for review and consideration of the SWG, the Orange County Board of Commissioners, and GoTriangle Board of Trustees at appropriate decision-making points. • Open a public-review period for quarterly amendment requests. o A review period of no less than 21days for Major amendments. If a mix of Major and Minor requests are submitted,the 21-day requirement applies to all requests. • Work with County and GoTriangle engagement staff to develop public notice content and materials and then post on the GoForward/SWG website, share with SWG partners and otherwise support the engagement effort. • Include an engagement summary report with the recommended amendment list for Orange County and GoTriangle governing board consideration. • Forward all approved amendments and a list of actions that need to be taken to GoTriangle's Tax District for processing. • Track authorized amendments and by September each year, update the Orange County Transit Annual Work Program database (if/when applicable), publish updated annual Work Program documents on the GoForward/SWG websites. GoTriangle staff will: • Review submitted amendment requests to assess financial impacts of proposed changes. • Model financial scenario options, when needed, and present them to the SWG for review and discussion. • Work with SWG Administrator/County staff to finalize financial dispositions for review and consideration. 4