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25 <br /> a. Capital Area may provide an initial advance to the Service Provider for the first contract month, subject <br /> to approval by Capital Area of the Service Provider's written justification for an advance. Funds <br /> dispersed pursuant to the initial advance and subsequent monthly payments will be made from Grant <br /> funds upon receipt of and in the amount stated by a Monthly Financial Report and Request for Funds. <br /> The advance will be for costs and expenditures to be incurred in the month following the week in which <br /> the request is made; the advance will be paid in an expeditious manner to assure continuity in the <br /> payment of obligations by the Service Provider. The request will reflect estimated costs and expenses by <br /> the same budget line items as contained in Attachment B. The monthly request will provide a schedule <br /> for the payment of advances based on the Service Provider's projected operating needs. <br /> b. Upon arrival of said request, the authorized office of Capital Area will review the request for <br /> reasonableness. Upon approval, the request will be forwarded to Wake County Finance Department for <br /> advancing the approved amount by check to the Service Provider in a manner identifying the purpose for <br /> which the funds are advanced. <br /> c. The Service Provider will furnish Capital Area a Monthly Financial Report by the 15th working day of <br /> each month reflecting the expenditure of WIOA funds for the preceding month. The Service Provider <br /> will submit a monthly estimate to Capital Area for requested funds for allowable costs. <br /> 9. Accounting. To assure that the funds provided under this Contract are used in accordance with its <br /> provisions, the Service Provider shall: <br /> a. Use such normally accepted fiscal, audit, and accounting procedures as may be necessary to assure <br /> proper accounting for payments received and proper disbursement of such payments; and <br /> b. Provide Capital Area and authorized representatives of the US Department of Labor, the North Carolina <br /> Division of Workforce Solutions, the Capital Area Workforce Development Board, Wake County, <br /> and/or their designated representatives, access to the right to examine any books, documents, papers, <br /> records, property or equipment pertaining to funds provided or activities undertaken under the <br /> provisions of this Contract. Such examinations should provide reasonable notice and receive <br /> confirmation of notice prior to the actual visit. <br /> c. The Service Provider agrees to maintain, as a minimum, the accounting records listed in Attachment C <br /> or their equivalent, as applicable. <br /> 10. Retention of Records. All records pertinent to this Contract, including financial, statistical, property and <br /> participant, applicant, and supporting documentation, shall be retained for a period of three (3)years from <br /> the date of final payment under this Contract or until all audits are complete and findings on all claims have <br /> been finally resolved. If the Service Provider is not able to retain the necessary WIOA participant and <br /> financial records, written notification will be provided to Capital Area containing the reasons therefore. <br /> 6 <br />