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_____________________________________________________________________________ <br />State Centric MOA 4393-0083-F Orange County <br /> <br />14 <br /> <br />ATTACHMENT A: AGENCY AND SUBRECIPIENT CONDITIONS <br />State Centric Model Agency & Subrecipient Obligations (Opt-In) <br />Project <br />Phase <br />Agency / State Subrecipient / <br />County <br />Contractor / Vendor <br />Project <br />Development <br />Phase <br /> Application is built <br />and submitted to <br />FEMA as Applicant <br />and Counties are <br />Subrecipients. <br /> Conduct <br />intake/nominate <br />properties. <br /> <br />FEMA Award <br />Letter Received <br /> Contracts sets up for <br />bid. <br /> MOA prepared and <br />signed. <br /> Coordinate with <br />homeowners to answer <br />questions, identify <br />withdrawals, collect <br />documents, and other <br />information needed for <br />project success. <br /> Responds to bid <br />requests. <br /> Signs BAFO. <br /> Contracts directly <br />with State. <br />Project <br />Management <br /> Project Managers <br />conduct kick-off <br />meeting and <br />additional meetings <br />to support the <br />project. <br /> Coordinate with <br />vendors to administer <br />needed permits and <br />DOT requirements, <br />needed for project <br />success. <br /> Participate in all <br />scheduled meetings <br />with State and <br />Contractor. <br /> Requests needed <br />permits for project <br />completion from <br />County. <br /> Begin work and meet <br />timeline quotas. <br />Project <br />Completion <br /> Work completion <br />verified. <br /> QA/QC inspections <br />performed. <br /> Inspect to ensure <br />project meets building <br />codes. <br /> Be present for all <br />closings (acquisitions <br />only) and ensure deed <br />restriction compliance. <br /> Notify State of work <br />completion. <br />Request for <br />Reimbursement <br />/ Request for <br />Subrecipient <br />Management <br />Costs (SRMC) <br /> Requests for <br />Reimbursement are <br />received and <br />processed. <br /> Requests for SRMC <br />are received and <br />processed. <br /> Submit request for <br />reimbursement to the <br />state for charges <br />incurred during project <br />management. Counties <br />will produce (by <br />deadline) reports, <br />receipts, and other <br />documents requested <br />by State. <br /> Submit request for <br />payment to the State. <br /> Submit invoices, <br />receipts, and other <br />documents requested <br />to receive payment. <br />Closeout Phase  Verify work/receipts <br />and reimburses <br />County. <br /> Contractors are paid <br />directly by the State. <br /> State closes out <br />project. <br /> Payment received for <br />Subrecipient <br />Management Costs. <br /> Payment received. <br />DocuSign Envelope ID: 9080716C-121D-4F19-9E12-FB2684335DF5DocuSign Envelope ID: A02EDAA0-6072-4731-9C1B-857DF9D747A3