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4. The advisory board members shall determine the date, time, and place for each <br />meeting, consistent with the guidelines below. <br />a. Regular advisory board and subcommittee meetings. <br />i. The advisory board convenes upon call of the Chair and meets on <br />schedule as established by the specific advisory board policy. <br />ii. Subcommittee meeting dates shall be set by the subcommittee <br />Chairs and shall be scheduled in conjunction with advisory board <br />meetings. <br />iii. A schedule of all meeting dates, times, and places shall be properly <br />posted in accord with North Carolina Law and delivered to the Clerk <br />to the Board. <br /> <br />B. Special Meetings <br />1. A majority of advisory board members or the Chair may call special meetings at any <br />time for any specific business. Special meetings shall be convened at a location <br />selected by the Chair. <br />2. All called special meetings shall be noticed in accord with North Carolina Law and <br />delivered to the Clerk to the Board. <br /> <br />C. Emergency Meetings <br />1. A majority of advisory board members or the Chair may call a meeting in emergency <br />circumstances by providing telephone notice to media outlets at least one hour prior <br />to the meeting. <br />2. An emergency situation includes a disaster that severely impairs the public’s health <br />or safety. In the event telephone services are not working, notice that the meetings <br />occurred must be given as soon as possible after the meeting in accord with North <br />Carolina Law and by delivery to the Clerk to the Board. <br /> <br />D. Notice of Meetings Generally <br />1. Notice of advisory board meetings, including public hearings and appeals if applicable, <br />and agendas shall be made available to all members and interested parties, and to <br />any person who requests such notice, at least ten (10) days in advance of the meeting <br />by e-mail and by posting on the Orange County government website. <br />2. All applicable notice requirements established by North Carolina law shall be <br />followed. <br />3. Prior to January 5th of each calendar year the Board shall cause a schedule of its <br />meetings to be posted in a readily accessible location. Such schedule shall be <br />delivered to the Clerk to the Board of Commissioners for posting to the Orange <br />County website. <br />4. In the event of a state of emergency declared by the Chair of the Board of <br />Commissioners of Orange County should advisory boards meet remotely, proper <br />notice of the remote meeting(s) will be posted through the office of the Clerk to the <br />Board of Commissioners. <br /> <br />E. Agendas <br />1. Board members and/or staff members shall submit agenda items to the Chair and <br />staff for consideration at least fifteen (15) days prior to a scheduled meeting. <br />75