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3. Each voting member will be encouraged to complete the orientation within the time <br />frame established by the policy of the specific advisory board to which they have been <br />appointed. <br />4. Advisory board members will be issued a manual and should become familiar with its <br />contents. <br /> <br />B. Operating Expenses <br />1. Members, when in service on the board, are not employees of Orange County. <br />2. Members serve in a voluntary capacity and shall receive monetary compensation or <br />reimbursement only per standard county policy and with Orange County Board of <br />Commissioners approval. <br />3. Members shall receive no financial or employee benefits from the County unless <br />authorized by another section of this policy and specifically approved by the Orange <br />County Board of Commissioners. <br />4. The County will provide office supplies and assume responsibility for other reasonable <br />expenses necessary for the operation of the board. <br /> <br />C. Confidentiality <br />1. No member of the advisory board shall make any written or oral statement of any <br />confidential county matter to any individual, business, or agency. A violation of this <br />section will result in that member’s immediate removal from the advisory board. This <br />prohibition does not apply to communications with county staff, officials, or their <br />agents conducting official county investigations. <br />2. Members of the advisory board may receive information regarding personnel matters <br />and other information of a sensitive or confidential nature. It shall be the duty and <br />responsibility of each member to respect and maintain the confidentiality of county <br />issues presented before the board. Neither the advisory board nor any individual <br />member shall disseminate confidential information received during advisory board <br />meetings. <br />3. Advisory board members may be required to sign confidentiality statements as <br />necessary and will be removed from the advisory board upon violation of the <br />confidentiality agreement. <br /> <br /> <br />SECTION VI. MEETINGS <br /> <br />A. Regular Meetings <br />1. All meetings are to be open to the public as required by the applicable North Carolina <br />General Statutes. <br />2. Unless otherwise specified, public meetings will follow the standard rules of <br />procedure defined by the Orange County Board of Commissioners. <br />3. During a state of emergency declared by the Chair of the Board of Commissioners of <br />Orange County the Orange County Manager may authorize any or all advisory <br />boards to meet remotely, as needed, pursuant to the remote meeting rules set out <br />herein. <br />74