OTHER-2023-026-Approval of Memorandum of Agreement between the Orange County Board of Commissioners and North Carolina State University

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4 . The parties will work together to maintain an environment of high quality cooperation and services . At the request of any party , a meeting or conference will promptly be held between the Parties ' representatives to resolve any problems or develop any improvements . 5 . That the policies established by the State of North Carolina under N . C . General Statute § 126 and followed by the UNC System for SHRA employees be used in the granting and administration of leave related to the earning rates , transfer policies , payout computation and timing , and administration of vacation , sick , civil , community involvement , military , Family and Medical Leave , Family Illness Leave , leaves of absence , and other approved leave programs for Cooperative Extension personnel . 6 . That Cooperative Extension employees will follow county policies relative to office hours , office closings for inclement weather , and holidays , and for the management and use of county property . 7 . That personnel procedures are as follows ; La Establishing Accounts to Operationalize the Payroll Process . i . To operationalize the payroll arrangement , NCSU will establish a Trust Fund Account for the County at NCSU that will serve as the vehicle for the transfer of funds from the County to NCSU for use in paying the county' s agreed - upon share of salary and benefits for Cooperative Extension personnel , ii . Procedure for Providinq Funds to the Account . A State Treasurer' s Electronic Payment System ( STEPS ) form will be completed and the original submitted to the Assistant Extension Director of HR and Operational Strategy via the appropriate District Extension Director , The County Finance Officer , or the designated County representative , will receive notification from the NCSU College of Agriculture and Life Sciences HR Office prior to the University' s payroll date , generally the last working day of each month , advising the amount due for the current payroll . Within 5 business days following the payday , the respective University will draft against the County's established trust account in the amount communicated , i fii . Administration of the Account . The trust account will be maintained in accordance with the respective NCSU accounting policies and procedures . The trust account will be audited and reconciled by the NCSU College of Agriculture and Life Sciences Business Office to ensure the month end account balance remains zero . Lbj Employee Benefits . I . Retirement Benefits , All Extension Personnel will participate solely in either the North Carolina Teachers and State Employees Retirement System (TSERS ) and accompanying North Carolina Disability Income Plan , or the Optional Retirement Plan , based on eligibility criteria established by the State . They will be eligible solely for respective NCSU employee benefits for which they qualify based on their appointment and FTE , and former federal appointees will maintain federal benefits , the employer paid parts of which will be paid for solely by NCSU . (N0040380 ,1) rj I