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t <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Daft: May 8, 2002 <br /> Action N o.Agenda <br /> theM <br /> Item N <br /> SUBJECT: Lease re newal: Probaf dParole at cM1e MOOd Buibing <br /> DEPARTMENT: Purchasing 8 Central Services PUBLIC HEARING: (YIN) No <br /> ATTACHMENT(Sh INFORMATION CONTACT: <br /> Pam Janes 245-2652 <br /> Existing lease TELEPHONE NUMBERS: <br /> Hlllsbarough 7324181 <br /> Chapel Hill 9683601 <br /> Durham 688-7331 <br /> Mebane 336-22T-2031 <br /> PURPOSE: To consider renewing a lease with the State of North Carolina for its Intensive <br /> Probation and Parole function, located at 103 Laurel Avenue, Carrboro, NC. <br /> BACKGROUND: Since 1998 the County has leased space to the State for use by the Intensive <br /> Probation and Parole officers. The County is responsible for providing space to a division of <br /> Probation and Parole,who are also housed in this facility. The co-location of the Probation and <br /> Parole officers and the Intensive teams allows better program coordination and offers significant <br /> operational efficiencies. The State will pay the County $14.93 per square foot for the <br /> approximately 1,236 square feet of space they will utilize. This rate conlinuestoadequately <br /> cover the cost of the County's rent to the Landlord plus the maintenance and utility <br /> responsibilities of the County. The term of the lease being proposed will expire on June 30, <br /> 2005, which corresponds to the expiration data of the County's lease with the landlord. <br /> The County assumes responsibility for cleaning and maintenance of this building, since the <br /> County is responsible for providing space for most of the other functions housed there. The <br /> lease rate cited refiects this higher level of service. <br /> The State requests that the County approve the lease prior to them forwarding the executed <br /> copy. A copy of the previous lease is attached for review. With the exception of the expiration <br /> data which shall become June 30, 2005, all terms and conditions of the existing lease remain <br /> the same. <br /> FINANCIAL IMPACT: The State will pay the County$18,456 par year in rent payments <br /> annually for the approximately 1,236 square feet of space. <br /> RECOMMENDATIONi The Manager recommends that the Board approve the two-year <br /> lease renewal through June 30, 2005 at the rate cited herein; and authorize the Chair to sign on <br /> behalf of the Board. <br />