OTHER-2023-031-Approval of a professional services contract with Clarion associates to develop a comprehensive land use plan and approval of budget amendment 9-A

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DocuSign Envelope ID : 22 DOB F22-BF98-4108-ADE4-6A61 C59DB4DA The purpose of the interviews is to prepare an early diagnosis of critical planning issues and opportunities that will help guide plan development . Team members will meet individually with stakeholder groups to provide maximum availability to meet interviewees and use a combination of in - person and virtual meetings . Interview notes will be prepared , and a summary of interview themes will be prepared and shared with the County' s project management team . Task 1 .49 ReconnaissanceTrip with County Tea The Clarion team will tour the County' s planning area . Prior to the tour, the Clarion team will work with the County' s project management team to identify critical areas to view in person and prioritize those locations where change is expected , growth pressures exist, or areas that have strong support for preservation . The Clarion team will take photographs of critical locations and begin to create a profile of the patterns and growth trends in Orange County, specifically as it has changed since the last plan update . Task 1 .5s, Develop Project any ent Plan Following the project kickoff week, the Clarion team will prepare a cloud - based tool available to all project team members that will document all project management details . This tool will document the agreed upon details of the project schedule, meeting schedule and location of project meeting summaries, approach for project team communications , public engagement tracking and coordination , approach for monthly management responsibilities, roles and responsibilities of all engaged parties , and process for decision - making during the planning process . This includes scheduling, hosting, and preparing agendas for monthly project management meetings with the County' s project managers to provide status updates and coordinate on preparation of upcoming deliverables and events . This online document will serve as a project management working guide and will be updated throughout the process . Task 1.6v Collect and Inventory Arc GIS Data,, Policy Documents, and Relevant Stud ies The Clarion team will partner with Orange County staff in the development of GIS analyses and maps . First, Clarion will prepare a data request memorandum for all basic ArcGIS mapping data , plans, reports, and studies ( not available online ) for the County staff to collect and share with the Clarion team . Orange County will collect, organize, classify, and upload GIS layers and documents requested via a geodatabase to a secure data sharing site provided by the Clarion team . Then Clarion team will then prepare a map template and basemap that can be used by both the County and Clarion team throughout the project . Task . 7a Develop Public Engagement Brand ing The Clarion team will work with Orange County Staff to develop project branding materials and a project website . The public engagement branding strategy will include the following : • Project Identity- The Clarion team , in coordination with County Staff, will develop a project identity and brand ( name, logo and tagline ) that will generate interest in the planning process . Inputs from the County' s leadership and the Steering Committee on the project identity will be requested during the kickoff meetings . • Engagement Objectives — Building off the inputs provided by the Steering Committee at their kickoff meeting ( Task 1 . 2 ) , the Clarion team will prepare a set of public engagement objectives that can be placed on the project website and used to evaluate public engagement outcomes during the process . Public engagement objectives could include community representation of 3 Orange County Comprehensive Land Use Plan