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28 <br /> 2. The Clarion Team and County Staff will work as a team throughout the project. Project <br /> management issues that arise during the project will be dealt with quickly through a <br /> conference call or face-to-face meeting to keep the process moving. <br /> 3. Clarion Associates will provide project management for the overall project and will be <br /> responsible for management of the consultant team. Leigh Anne King will be the Project <br /> Director and Emily Gvino will be the Project Coordinator for the Clarion team. Both will attend <br /> project management meetings. <br /> 4. County staff will be responsible for project coordination tasks throughout the process, <br /> including: providing relevant reports, data, and documentation to the Clarion team; reviewing <br /> and providing a consolidated set of comments for staff review drafts of work products; <br /> publicizing and arranging public meetings; and scheduling/arranging workshops in <br /> coordination with any local partner organizations. <br /> 5. The County and/or local partner organization will coordinate, arrange, advertise, and host all <br /> public meetings, community group presentations, workshops, and study sessions.The Clarion <br /> team will provide content and facilitate the meetings, workshops and events as noted in the <br /> Scope of Services. Stakeholder interviews will be scheduled by the Clarion team. In-person <br /> interviews will be conducted as part of the Phase 1 kickoff week and virtual interviews will be <br /> provided for those that cannot attend in-person. <br /> 6. Public engagement reporting will leverage the quantifiable functionality of the online public <br /> engagement software's dynamic reporting features. Efforts will be made to reduce open- <br /> ended questions that require extensive review and theming. Extensive open-ended comment <br /> review and theming may require additional budget. <br /> 7. The Clarion team will provide digital files of all documents and products to the County in the <br /> format in which they were created and, if different, in a format suitable for posting on the <br /> County website and for printing paper copies, such as Adobe PDF. <br /> 8. County staff will provide a single, consolidated set of comments in electronic format for all <br /> staff review drafts of deliverables. All comments will be reviewed by County staff to resolve <br /> any inconsistencies and provide clear direction. If possible, changes will be provided using <br /> track-changes or similar digital comment format.Additional rounds of reviews will require <br /> additional resources, not including minor adjustments to finalize the deliverable. <br /> 9. The Clarion team will review and theme work product comments provided by the Steering <br /> Committee and prepare a record of Steering Committee meeting outcomes to document <br /> project progress over time.The Clarion team will also prepare themes from public <br /> engagement inputs and create summaries of these themes. <br /> 10. The project budget is an estimate of how project costs are allocated among phases of work. <br /> The Clarion team will not exceed the total contract amount without the express approval of <br /> the County. <br /> 11. Clarion will bill monthly for services rendered. The County's project manager will review and <br /> approve Clarion Associate's monthly invoices,which will include all work covered by the <br /> 16 Orange County Comprehensive Land Use Plan <br />