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15 <br /> The purpose of the interviews is to prepare an early diagnosis of critical planning issues and opportunities <br /> that will help guide plan development.Team members will meet individually with stakeholder groups to <br /> provide maximum availability to meet interviewees and use a combination of in-person and virtual <br /> meetings. Interview notes will be prepared, and a summary of interview themes will be prepared and <br /> shared with the County's project management team. <br /> Task 1.4: Reconnaissance Trip with County Staff Team <br /> The Clarion team will tour the County's planning area. Prior to the tour, the Clarion team will work with <br /> the County's project management team to identify critical areas to view in person and prioritize those <br /> locations where change is expected, growth pressures exist, or areas that have strong support for <br /> preservation.The Clarion team will take photographs of critical locations and begin to create a profile of <br /> the patterns and growth trends in Orange County, specifically as it has changed since the last plan update. <br /> Task 1.5: Develop Project Management Plan <br /> Following the project kickoff week,the Clarion team will prepare a cloud-based tool available to all project <br /> team members that will document all project management details. This tool will document the agreed <br /> upon details of the project schedule, meeting schedule and location of project meeting summaries, <br /> approach for project team communications, public engagement tracking and coordination, approach for <br /> monthly management responsibilities, roles and responsibilities of all engaged parties, and process for <br /> decision-making during the planning process.This includes scheduling, hosting, and preparing agendas for <br /> monthly project management meetings with the County's project managers to provide status updates and <br /> coordinate on preparation of upcoming deliverables and events.This online document will serve as a <br /> project management working guide and will be updated throughout the process. <br /> Task 1.6: Collect and Inventory ArcGIS Data, Policy Documents, and Relevant Studies <br /> The Clarion team will partner with Orange County staff in the development of GIS analyses and maps. <br /> First, Clarion will prepare a data request memorandum for all basic ArcGIS mapping data, plans, reports, <br /> and studies (not available online)for the County staff to collect and share with the Clarion team. Orange <br /> County will collect, organize, classify, and upload GIS layers and documents requested via a geodatabase <br /> to a secure data sharing site provided by the Clarion team.Then Clarion team will then prepare a map <br /> template and basemap that can be used by both the County and Clarion team throughout the project. <br /> Task 1.7: Develop Public Engagement Branding <br /> The Clarion team will work with Orange County Staff to develop project branding materials and a project <br /> website.The public engagement branding strategy will include the following: <br /> • Project Identity-The Clarion team, in coordination with County Staff, will develop a project <br /> identity and brand (name, logo and tagline)that will generate interest in the planning process. <br /> Inputs from the County's leadership and the Steering Committee on the project identity will be <br /> requested during the kickoff meetings. <br /> • Engagement Objectives—Building off the inputs provided by the Steering Committee at their <br /> kickoff meeting (Task 1.2),the Clarion team will prepare a set of public engagement objectives <br /> that can be placed on the project website and used to evaluate public engagement outcomes <br /> during the process. Public engagement objectives could include community representation of <br /> 3 Orange County Comprehensive Land Use Plan <br />