Minutes-03-21-2023-Business Meeting

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9 timelines associated with them. He said the top layer is the program enhancements. He said those are also phased in based on what the county can afford, manage, and what makes sense. Commissioner Hamilton clarified that the software is just at the conditions assessment level. She said that for each school it would have recommendations across both school districts. Jessica Goodell said yes and said it is kind of an art. She said the software will come in with recommendations but then they will set up parameters and run the process again. She said it is an iterative process. David Sturtz said they can look across schools for bundling. He said that those projects help get the efficiencies they are looking at. He said if three schools need roofs in the next three years then that would be one project rather than three and that is one thing this will help discover. Chair Bedford said they are growing in Mebane, and she wants to consider if the should build a new school. David Sturtz said that is their bread and butter and they will look at student population data across various areas. Chair Bedford said each year the county gives the schools $3 million for ongoing facilities costs. She said it would be nice to know a standard amount based on needs for actual maintenance. She said she wants to know how much they should be trying to spend. Jessica Goodell said that is part of the prioritization of the conditions assessment. David Sturtz said if they check out the state of our schools report by National School Facilities that would be a baseline. He said that 2% of replacement value is the industry standard for operations maintenance. He said that goes up depending on population and deferred maintenance. He said that would be a dialogue throughout the process. Commissioner Richards asked at what point they will get a baseline of the standard they want to develop the plan around. David Sturtz said around Labor Day. Commissioner Richards asked if when they come back from summer if they will hear from them and have the opportunity for dialogue. David Sturtz said yes. Chair Bedford said it seems like board members and the taskforce need to be in on making those decisions. Bonnie Hammersley said most of this will come back to the taskforce because it makes up the county and the two districts. Chair Bedford said she really liked the presentation. She said she was checking references with Guilford County and was shocked by the price of this. She said Guilford County process seemed that they hired them after they had spent money on prior work. She asked them to help her understand this. David Sturtz said there are several differences. He said the big one is that Parsons in 2017 was a higher-level assessment and did not get into the level of detail this one will. He said it was more of a systems level study. He said this is level five details and that is much more granular and will inform the maintenance plan moving forward. He said there are also 7 years between the studies and costs have risen incredibility. He said they were asked to come back and use the data collected and build a plan and the plan alone cost them $150,000. Commissioner Fowler asked if given the county will probably only be able to afford the top 20% of repairs, they will still need the detailed information for maintenance. David Sturtz said yes, because it will help with daily tasks for a while into the future. Commissioner Portie-Ascott said she also thought the price was high but also did not know what to compare it to. She asked how many other respondents there were to the RFQ. Steve Arndt said there were five respondents and two were asked in for interviews. A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to approve the County entering into a professional service contract with Woolpert, Inc. totaling