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Minutes-03-21-2023-Business Meeting
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Minutes-03-21-2023-Business Meeting
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5/4/2023 2:37:17 PM
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BOCC
Date
3/21/2023
Meeting Type
Business
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Minutes
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Agenda - 03-21-2023; 12-1 - Information Item - March 7, 2023 BOCC Meeting Follow-up Actions List
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 12-2 - Information Item - Memorandum - Orange County Climate Action Plan Mission and Vision Statements
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 6-a - Approval of Professional Services Contract with Woolpert, Inc. to Conduct a Public School Capital Needs Assessment, and Approval of Budget Amendment #7-A
(Attachment)
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 6-b - Recommendations for Employee Health Insurance and Other Benefits
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 7-a - Child Welfare Updates and Planning
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 8-a - Minutes
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 8-b - Fiscal Year 2022-23 Budget Amendment #7
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 8-c - Schools Adequate Public Facilities Ordinance (SAPFO) – Receipt and Transmittal of 2023 Annual Technical Advisory Committee Report
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 8-d - Professional Services Award for Whitted Buildings HVAC Replacement
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 8-e - Boards and Commissions - Appointments
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 8-f - Change in BOCC Meeting Schedule for 2023
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda - 03-21-2023; 8-g - Alliance Health Board of Directors - Appointment
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
Agenda for March 21, 2023 BOCC Meeting
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\Board of County Commissioners\BOCC Agendas\2020's\2023\Agenda - 03-21-2023 Business Meeting
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9 <br /> timelines associated with them. He said the top layer is the program enhancements. He said those <br /> are also phased in based on what the county can afford, manage, and what makes sense. <br /> Commissioner Hamilton clarified that the software is just at the conditions assessment <br /> level. She said that for each school it would have recommendations across both school districts. <br /> Jessica Goodell said yes and said it is kind of an art. She said the software will come in <br /> with recommendations but then they will set up parameters and run the process again. She said <br /> it is an iterative process. <br /> David Sturtz said they can look across schools for bundling. He said that those projects <br /> help get the efficiencies they are looking at. He said if three schools need roofs in the next three <br /> years then that would be one project rather than three and that is one thing this will help discover. <br /> Chair Bedford said they are growing in Mebane, and she wants to consider if the should <br /> build a new school. <br /> David Sturtz said that is their bread and butter and they will look at student population data <br /> across various areas. <br /> Chair Bedford said each year the county gives the schools $3 million for ongoing facilities <br /> costs. She said it would be nice to know a standard amount based on needs for actual <br /> maintenance. She said she wants to know how much they should be trying to spend. <br /> Jessica Goodell said that is part of the prioritization of the conditions assessment. <br /> David Sturtz said if they check out the state of our schools report by National School <br /> Facilities that would be a baseline. He said that 2% of replacement value is the industry standard <br /> for operations maintenance. He said that goes up depending on population and deferred <br /> maintenance. He said that would be a dialogue throughout the process. <br /> Commissioner Richards asked at what point they will get a baseline of the standard they <br /> want to develop the plan around. <br /> David Sturtz said around Labor Day. <br /> Commissioner Richards asked if when they come back from summer if they will hear from <br /> them and have the opportunity for dialogue. <br /> David Sturtz said yes. <br /> Chair Bedford said it seems like board members and the taskforce need to be in on making <br /> those decisions. <br /> Bonnie Hammersley said most of this will come back to the taskforce because it makes <br /> up the county and the two districts. <br /> Chair Bedford said she really liked the presentation. She said she was checking <br /> references with Guilford County and was shocked by the price of this. She said Guilford County <br /> process seemed that they hired them after they had spent money on prior work. She asked them <br /> to help her understand this. <br /> David Sturtz said there are several differences. He said the big one is that Parsons in 2017 <br /> was a higher-level assessment and did not get into the level of detail this one will. He said it was <br /> more of a systems level study. He said this is level five details and that is much more granular <br /> and will inform the maintenance plan moving forward. He said there are also 7 years between the <br /> studies and costs have risen incredibility. He said they were asked to come back and use the data <br /> collected and build a plan and the plan alone cost them $150,000. <br /> Commissioner Fowler asked if given the county will probably only be able to afford the top <br /> 20% of repairs, they will still need the detailed information for maintenance. <br /> David Sturtz said yes, because it will help with daily tasks for a while into the future. <br /> Commissioner Portie-Ascott said she also thought the price was high but also did not know <br /> what to compare it to. She asked how many other respondents there were to the RFQ. <br /> Steve Arndt said there were five respondents and two were asked in for interviews. <br /> A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to <br /> approve the County entering into a professional service contract with Woolpert, Inc. totaling <br />
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