OTHER-2023-028-Contract to audit accounts

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LGC -205 CONTRACT TO AUDIT ACCOUNTS Rev. 1112022 14 . The Auditor shall submit the report of audit in PDF format to LGC Staff. For audits of units other than hospitals , the audit report should be submitted when (or prior to ) submitting the final invoice for services rendered . The report of audit , as filed with the Secretary of the LGC , becomes a matter of public record for inspection , review and copy in the offices of the LGC by any interested parties . Any subsequent revisions to these reports shall be sent to the Secretary of the LGC . These audited financial statements , excluding the Auditors ' opinion , may be used in the preparation of official statements for debt offerings by municipal bond rating services to fulfill secondary market disclosure requirements of the Securities and Exchange Commission and for other lawful purposes of the Governmental Unit(s) without requiring consent of the Auditor . If the LGC Staff determines that corrections need to be made to the Governmental Unit' s ( Units ' ) financial statements and /or the compliance section , those corrections shall be provided within three business days of notification unless another deadline is agreed to by LGC Staff. 15 . Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances , the Auditor shall inform the Governing Board in writing of the need for such additional investigation and the additional compensation required therefore . Upon approval by the Secretary of the LGC , this contract may be modified or amended to include the increased time , compensation , or both as may be agreed upon by the Governing Board and the Auditor . 16 . If an approved contract needs to be modified or amended for any reason , the change shall be made in writing and pre- audited if the change includes a change in audit fee ( pre- audit requirement does not apply to hospitals) . This amended contract shall be completed in full , including a written explanation of the change , signed and dated by all original parties to the contract . It shall then be submitted to the Secretary of the LGC for approval . No change to the audit contract shall be effective unless approved by the Secretary of the LGC , the Governing Board , and the Auditor . 17 . A copy of the engagement letter , issued by the Auditor and signed by both the Auditor and the Governmental Unit (s) , shall be attached to this contract , and except for fees , work , and terms not related to audit services , shall be incorporated by reference as if fully set forth herein as part of this contract . In case of conflict between the terms of the engagement letter and the terms of this contract , the terms of this contract shall take precedence . Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting terms of this contract are specifically deleted in Item 30 of this contract . Engagement letters containing indemnification clauses shall not be accepted by LGC Staff. 18 . Special provisions should be limited . Please list any special provisions in an attachment . 19 . A separate contract should not be made for each division to be audited or report to be submitted . If a DPCU is subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Act and a separate audit report is issued , a separate audit contract is required . If a separate report is not to be issued and the DPCU is included in the primary government audit , the DPCU shall be named along with the primary government on this audit contract . DPCU Board approval date , signatures from the DPCU Board chairman and finance officer also shall be included on this contract . 20 . The contract shall be executed , pre- audited ( pre- audit requirement does not apply to hospitals ) , and physically signed by all parties including Governmental Unit( s) and the Auditor , then submitted in PDF format to the Secretary of the LGC . 21 . The contract is not valid until it is approved by the Secretary of the LGC . The staff of the LGC shall notify the Governmental Unit and Auditor of contract approval by email . The audit should not be started before the contract is approved . 22 . Retention of Client Records : Auditors are subject to the NC State Board of CPA Examiners ' Retention of Client Records Rule 21 NCAC 08N . 0305 as it relates to the provision of audit and other attest services , as well as non - attest services . Clients and former clients should be familiar with the requirements of this rule prior to requesting the return of records . Page 4