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7 <br /> 4. The parties will work together to maintain an environment of high-quality cooperation and <br /> services. At the request of any party, a meeting or conference will promptly be held between <br /> the Parties' representatives to resolve any problems or develop any improvements. <br /> 5. That the policies established by the State of North Carolina under N.C. General Statute §126 <br /> and followed by the UNC System for SHRA employees be used in the granting and <br /> administration of leave related to the earning rates, transfer policies, payout computation and <br /> timing, and administration of vacation, sick, civil, community involvement, military, Family and <br /> Medical Leave, Family Illness Leave, leaves of absence, and other approved leave programs <br /> for Cooperative Extension personnel. <br /> 6. That Cooperative Extension employees will follow county policies relative to office hours, office <br /> closings for inclement weather, and holidays, and for the management and use of county <br /> property. <br /> 7. That personnel procedures are as follows: <br /> (a) Establishing Accounts to Operationalize the Payroll Process. <br /> i. To operationalize the payroll arrangement, NCSU will establish a Trust Fund Account <br /> for the County at NCSU that will serve as the vehicle for the transfer of funds from the <br /> County to NCSU for use in paying the county's agreed-upon share of salary and <br /> benefits for Cooperative Extension personnel. <br /> ii. Procedure for Providing Funds to the Account. A State Treasurer's Electronic <br /> Payment System (STEPS) form will be completed and the original submitted to the <br /> Assistant Extension Director of HR and Operational Strategy via the appropriate <br /> District Extension Director. The County Finance Officer, or the designated County <br /> representative, will receive notification from the NCSU College of Agriculture and Life <br /> Sciences HR Office prior to the University's payroll date, generally the last working <br /> day of each month, advising the amount due for the current payroll. Within 5 business <br /> days following the payday, the respective University will draft against the County's <br /> established trust account in the amount communicated. <br /> iii. Administration of the Account. The trust account will be maintained in accordance with <br /> the respective NCSU accounting policies and procedures. The trust account will be <br /> audited and reconciled by the NCSU College of Agriculture and Life Sciences <br /> Business Office to ensure the month-end account balance remains zero. <br /> Employee Benefits. <br /> i. Retirement Benefits. All Extension Personnel will participate solely in either the North <br /> Carolina Teachers and State Employees Retirement System (TSERS) and <br /> accompanying North Carolina Disability Income Plan, or the Optional Retirement Plan, <br /> based on eligibility criteria established by the State. They will be eligible solely for <br /> respective NCSU employee benefits for which they qualify based on their appointment <br /> and FTE, and former federal appointees will maintain federal benefits, the employer- <br /> paid parts of which will be paid for solely by NCSU. <br /> JN0040380.11 5 <br />