2023-175-E-Aging-Orange County Meals on Wheels -Meals on Wheels

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ARPA Sourced 02-22 V3 prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services a. Basic Services. The services to be rendered pursuant to this Agreement are as follows (fully describe services or products to be provided): i) Assessment, Client Registration Forms and Meal Tracking for Home Delivered Meals  A Client Registration Form (CRF) is required for each meal recipient. Completed registrations are submitted to Orange County Department on Aging (OCDOA) to be entered in NC Division of Aging and Adult Services ARMS system for reimbursement.  Meal tracking records of individuals receiving meals, date received and number of meals received will be submitted each Friday to OCDOA.  Home Delivered Meal assessments and reassessments are to be documented when service begins and updated every 6 months.  If a client is receiving weekly frozen meals it should be documented in the individual’s assessment they have the means to reheat these meals and is physically and mentally able to do so.  Meals may be provided on a daily, weekly or bi-weekly basis (such as 5 frozen meals delivered once per week) or multiple meals can be provided in a day to an eligible client. ii) Menus and meal components  Provider is encouraged to provide meals meeting the 1/3 RDA requirement. Meals must provide at a minimum, one serving of meat or meat alternative, one serving of vegetable or fruit and two servings of grain or starch. Eligibility for reimbursement of meals is based on meal components rather than nutrient analysis. Documentation should be provided of meal components and serving size, number of meals ordered; number of meals delivered, number of meals served and temperatures. All menu records of meals are required to be submitted to OCDOA for TJCOG-AAA monitoring. iii) Consumer Contributions  Client must be offered an opportunity to contribute to the meal cost. Consumer contributions require that two signatures receipt the contribution and that the individual making the bank deposit be different from the person signing the receipts. Client contributions record should be submitted weekly with the meals served documentation. DocuSign Envelope ID: D85CA3E8-D02B-40F0-A5D0-1FE68B923F42