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• Eric discussed how for major construction, school needs to <br />have manager that represents the schools, not the construction <br />company. <br />o Question: Bonnie asks about maintenance, and how both are in the CIP <br />process <br />• Patrick talks about how construction and maintenance are two <br />different skill sets, and we have same staff doing both. <br />• Weakness in maintenance drives costs in CIP, parts not lasting <br />full length. <br />• Patrick includes conversation on sustainability possibly built <br />into projects, and how that can drive up costs. <br />o Question: Jean asks about maintenance costs, are they capital costs or <br />operating costs <br />o Patrick states that they are costs in both. Staff in operating, both school <br />systems use recurring capital for projects <br /> <br /> <br />4. Discussion and Next Steps <br />o Jean wants to get those costs in our meeting, both operating and capital <br />costs <br />o Bonnie ask about capital versus operating. County puts schools in <br />tension of deciding between using per-pupil on instructional versus <br />maintenance needs. Should we use separate funding sources <br />o Jean wants to know total costs, then we can decide how to get there. <br />Believes this group is the basis to determine the need. <br />o Renee points out that we have a CIP budget, separate from operating <br />budget. Should CIP budget be set up differently? Especially since <br />Orange County Schools does not have extra funding source. <br />o Rani states that the county has all these assets, between county and <br />two school systems. <br />o Renee wants to make sure maintenance costs in new construction are <br />considered <br />o Patrick wants to look at other counties that have county/city schools. <br />How do they allocate in timing between systems? <br /> <br /> <br />5. Schedule Next Meeting & Next Topics <br />o Jean wanted to ask about next meeting: timing and items. Suggests 3rd <br />Wednesday of the month in mornings. 8:30 to 10am <br />• February 16th at 8:30am – 10am will be next meeting <br />o Eric asks timing for construction. Takes 18 months to advertise, plan, get DPI <br />approval. Wants to make sure that construction time is built in. <br />• Gary stated that that is built into county CIP <br />o Bonnie wants invite an outsider to upcoming meeting to learn about best <br />practices. Wants to ask about different financing methods. <br />DocuSign Envelope ID: F3ECCCC4-11C5-4B8B-A148-28FAABFF6334