Agenda - 04-18-2023; 8-c - 2022 Annual Report for Orange County’s CDBG-CV Grant

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2022 Annual Report Instructions 18 This report should clearly describe the reasonable steps and due diligence to assist the Limited English Proficient (LEP) population within the Community Development Block Grant (CDBG), CDBG-Coronavirus (CDBG-CV) and/or Neighborhood Stabilization (NSP) programs. This report should clearly describe if there were any limitations to assist the (LEP)population and why. Complete this report by local government, not by grant number, but indicate what grant numbers are active by the grantee. Sources * Federal Register/Vol. 72,No. 13 /Monday, January 22,2007/Notices,p. 2746,part E. * www.workforceATM.org BELOW YOU WILL FIND SOME OPTIONS AND SUGGESTIONS TO ENSURE THE LEP POPULATION IS ASSISTED WHEN IS REQUIRED The availability of resources, including technological advances and sources of additional resources, and the costs imposed: • Training bilingual staff to act as interpreters and translators. • Sharing information through industry groups,telephonic and video conferencing interpretation services. • Pooling resources and standardizing documents to reduce translation needs. • Using qualified translators and interpreters to ensure that documents need not be "fixed" later and those inaccurate interpretations do not cause delay or other costs. • Centralizing interpreter and translator services to achieve economies of scale or using qualified community volunteers in a formalized manner. • Smaller entities with more limited budgets are not expected to provide the same level of language services as larger entities with larger budgets. • Utilizing advances in technology. • Sharing language assistance materials and services among and between other recipients, advocacy groups or federal grant agencies; and using reasonable business practices. Your Use of the Two Predominant Ways to Provide Language Services—Oral Interpretation and Written Translation * Using Oral Language Services(Interpretation) Consider some or all of the following options for providing competent interpreters in a timely manner: Ensuring Competence of tl ❑ When using interpreters,ensure that they: • Demonstrate proficiency and the ability to communicate information accurately in both English and in the other language and can identify and employ the appropriate mode of interpreting (e.g., consecutive, summarization, or sight translation). • Have knowledge in both languages of specialized terms or concepts of the program or activity. • Have knowledge of any particularized vocabulary and phraseology used by the LEP person. • Understand and follow confidentiality and impartiality rules to the same extent the employee for whom they are interpreting and/or to the extent the employee's position requires. • Understand and adhere to their role as interpreters without deviating into a role as a counselor, legal advisor, etc. • Allow you to provide service in a timely manner.