Agenda - 05-06-2002 - 5 - Laserfiche WebLink

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Winded Pmjects Update March 2],2002 Page 4 Using the following mtional6,we have recommended that the engineer pursue the second option (15 months duration): • The flrst option would require a significant expenditure in time and money to find, retrofit and relocate the entire Whited service group to an af[emative location. Further, per the cost estimates provided by the engineer, Me potential cost savings from this bidding method would rat have been significant and would not have covered the cost of the alternative space. • The third option would require the contractors to stay in almost a constant state of mobilization throughout the duration of the job. The Public Works stall"and/or their moving contractor would have been on site frequently moving people In and out of offices to make mom for the next phase of work. Further,the constant rotafion of employees made necessary by this option could potentially prove extremely confusing and disconcerting to the clients seeking service. Additionally, the wort areas were too small for the contractor to make consistent aggressive headway on the project. This option would not only have been significantly more expensive, per the engineers cost estimate, but would have presented many mare opportunities to derail the construction schedule because of the extensive mobilization. The second option was considered most favorable to the overall project. It allowa the work to be sectionalized to give the contractor an acceptable work area such that the project can progress body aggressively. Further,this option minimizes the disruption of the staff and the public whom May serve by relocating them one time and for a limited perlodoffime. While the parental bids are likaly[o be more undarthls option than if we could vacate the building entirely, according to the engineering estimates,the difference should be reasonable. General Painting and Floor Covering Replacement As the HVAC and creilingdigh ing installation is completed, each area will be repainted and the floor covering replaced. The goal is to allow the workers to feel as if they are returning to new space. Special Considerations The construction schadule should be reasonably certain within the next few weeks, after the regulatory agency approvals have been received. We continue to explore options for relocating employees during the construction period, but have not finalized plans. pending approval of fie plans and associated tmelines. Options Nat we have considered are as follows: 1. Departments may double up with other Departments and/or their own department that may be located in unaffected areas of Me building. 2. Temporary workspace may be established In the Recreation Building using cubicles. 3. Su pervisom may choose to allow some employees to telecommute for certain periods of time and for certain jobs.