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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: April 4, 2023 <br /> Action Agenda <br /> Item No. 8-i <br /> SUBJECT: Contract Renewal with NWN for Varonis File Server and Active Directory <br /> Protection <br /> DEPARTMENT: Information Technologies <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> David Mathias IT Operations <br /> Manager/Security Officer, <br /> 919.245.2272 <br /> Jim Northrup Chief Information Officer, <br /> 919.245.2276 <br /> PURPOSE: To approve and authorize the Manager to sign a three year renewal contract with <br /> NWN to continue licensing and support for Varonis, a software system which provides protection <br /> and the ability to audit County file systems and authentication mechanisms. <br /> BACKGROUND: Orange County Information Technologies has currently deployed processes <br /> around Varonis. Varonis is a system for managing and auditing events on file servers and the <br /> Active Directory. This ability assists Information Technologies in providing accurate information to <br /> other County departments for audit, compliance, and accreditation purposes. Varonis also offers <br /> mechanisms for automated security response, including ransomware protection. <br /> The system is proposed for renewal for licensing and support through NWN, a reseller of Varonis. <br /> The contract document will be the Orange County standard contract for purchases above <br /> $90,000. <br /> FINANCIAL IMPACT: The contract with NWN for Varonis renewal totals to $329,654.95, broken <br /> into three yearly payments of $109,884.98. Payments would be made annual basis and not as a <br /> three year lump sum. <br /> SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals specifically <br /> applicable to this item: However, while an annual maintenance agreement may not seem to <br /> impact Social Justice, this software is essential to the smooth running of government and like <br /> many infrastructure items is a foundational element to ensure all Board Goals and Priorities are <br /> pursued. <br /> ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal <br /> impacts associated with this item. The Varonis system does create a more efficient workplace. <br /> RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the <br /> Manager to sign the three year renewal contract and other all necessary documents with NWN, <br /> as well as any future amendments, to continue licensing and support for Varonis. <br />