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identification of the Party to serve as the lead agency for each of the <br /> responsibilities enumerated in Section 3 . 03 . <br /> e . The SWG , which serves as an administrative and advisory arm to the parties of this <br /> agreement, shall adhere to public meeting laws as outlined in N . C . G . S . 143 - 318 . 9 : 18 <br /> ( Article 33 of Chapter 143 , " Meetings of Public Bodies" ) . <br /> f. Timeliness . The SWG shall develop processes and procedures to allow decision to be <br /> made in a timely manner . Duties not specifically denoted under Section 3 . 03 may be <br /> delegated to other groups . The designation and delegation of these duties shall be <br /> approved by the appropriate governing boards based on plan elements' ( i . e . , Annual <br /> Work Program or the Multi -Year Vision Plan ) impacts and shall include the governing <br /> boards that represent the parties to this agreement . <br /> 3 . 03 Responsibilities . The SWG shall be charged with the development or delegation to a Party as a <br /> lead agency of the following : <br /> a . Annual Work Program , including all the separate elements defined in Section 2 . 011 <br /> b . a Multi -Year Vision Plans <br /> c . Templates containing minimum standards for project and financial reports ( first version <br /> by June 30, 2023 ) <br /> d . Designation of project sponsors ( agencies responsible for each respective capital and <br /> operating project ) , including agencies responsible for each Implementation Elements <br /> e . A strategy for each Implementation Element or agreement, which shall include scope , <br /> geography, estimated budget, sponsoring agency/jurisdiction , purpose, and goals , and <br /> f. An articulated strategy for incorporating or account for public outreach , involvement, <br /> and communication with the deliverables set forth in a , b, d , and e . <br /> 3 . 04 Assignment . The SWG may, by vote or by other mechanism allowed in its bylaws, assign the <br /> creation and maintenance of certain documents for which it is responsible to Parties or SWG <br /> members . However, the SWG shall not delegate its responsibility to review and present <br /> documents and products which are defined in Section 3 . 03 as SWG responsibilities . All <br /> documents related to the duties of Section 3 . 03 produced on behalf of the SWG must be <br /> reviewed and formally approved , by SWG prior to release . <br /> 3 . 05 Minimum Quorum and Voting . The Parties to this Agreement agree that the SWG deliberation <br /> process must allow decisions to be made in an efficient and timely manner . A quorum shall be <br /> when 7 of 11 SWG members appointed by the Parties to this Agreement are present for a SWG <br /> meeting . <br /> 3 . 06 Right to Inspect . All Parties to this Agreement, or their authorized representative ( s ) , shall have <br /> the right to inspect, examine , and make copies of any and all books, records, electronic files, <br /> agreements, minutes, and other writings and work products related to the operation and day to <br /> day business of the SWG . <br /> 3 . 07 Staff Working Group Lead Agency Determination . Any party to this Agreement shall be <br /> responsible for hosting, convening and administering ( serving as the ' Lead Agency' ) the Staff <br /> Working Group ( SWG ) and hosting the role of the Staff Working Group Administrator, which is a <br /> critical role to facilitate program development and plan implementation . The parties to this <br /> Agreement shall determine SWG Administration Lead Agency by June 30, 2023 and shall be <br /> reevaluated with each multi -year vision plan update process . DCHC MPO shall continue to serve <br /> as the SWG Administrator upon execution of this agreement through the aforementioned <br />