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NCDHHS GCT1007 (Contract) (General) (Rev. 11.01.15) <br />Upon execution of this contract, the Contractor may request and, upon approval by the Division, <br />receive an advance of no more than two months' operating expenses plus start-up expenses if <br />approved by the Division. The advance for start up expenses is limited to the amount to be <br />expended within the two-month period. Monthly payment shall be made based on actual <br />expenditures made in accordance with the approved budget on file with both parties and reported <br />on the monthly expenditure report submitted by the Contractor. The original expenditure report <br />shall be submitted to the Division Contract Administrator. The Department of Health and Human <br />Services’ Controller’s Office will analyze the cash needs of the Contractor no less often than <br />every three months. If the Department determines that the advance exceeds the financial needs <br />of the Contractor based on actual monthly expenditures, the excess advance will be reduced from <br />a subsequent month’s expenditure report/reimbursement. Any State funds advanced to the <br />Contractor must be returned or settled no later than June 10 of the year in which this contract <br />terminates or the Contractor may request that the outstanding advance of State funds be <br />deducted from the May expenditure report to be reimbursed during June. If the expenditure <br />report is not sufficient in amount to cover the advance settlement, a check representing the <br />difference must be attached to the report. The Division must receive this report no later than June <br />10. The Contractor shall have up to 30 days for close out of non-State funds, completion and <br />submission of the final monthly expenditure report related to this contract period. The Division <br />shall have no obligation for payments based on expenditure reports submitted later than 30 days <br />after termination or expiration of the contract period. However, if federal funds have been <br />approved for an advance, any excess or unearned federal funds advanced must be returned to <br />the Division no later than the expiration date of the contract or settled with the submission of the <br />final expenditure report. If this contract is terminated prior to the end of the contract period, the <br />Contractor is required to settle or return any State funds advanced within 30 days of the <br />termination date or June 10, whichever occurs first. If the contract extends beyond June 30, a <br />settlement of state funds can be made during the subsequent month of July and settlement of <br />these State funds must occur at the end of the contract period, or by June 10 of the following <br />year, whichever occurs first. All payments are contingent upon fund availability. <br /> <br />11.Contract Administrators: <br />All notices permitted or required to be given by one Party to the other and all questions about the <br />contract from one Party to the other shall be addressed and delivered to the other Party’s contract <br />administrator. The name, post office address, street address, telephone number, fax number, and <br />email address of the Parties’ respective initial contract administrators are set out below. Either <br />Party may change the name, post office address, street address, telephone number, fax number, <br />or email address of its contract administrator by giving timely written notice to the other Party. <br />Contract Number 00045595 / Page 3 of 27 <br />DocuSign Envelope ID: 38483A0E-2707-4763-8263-42C2F7C43A91