3.8.23 PB Agenda Packet - Laserfiche WebLink

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11 DRAFT 110 be one form of verification but to allow for other forms of verification, streaming video,video recording to provide 111 evidence because it doesn't rely on individual testimony should anything be taken to the Court of Appeals. 112 113 Charity Kirk: How do you know that they have posted the signs? 114 115 Tyler Sliger: In the written report we can make it a requirement that they send a picture of the posting.That is something 116 that I do with mine when I have a NIM, I take a picture of where I put it on the property and attach it. I have it in my 117 report that they have to fill out. 118 119 Charity Kirk: I think our problem is we want proof that citizens that are in the area are invited, are allowed to participate in 120 the meeting and the meeting actually happened. Without someone there how do we do that? 121 122 Beth Bronson: There is a checklist, is that included in the Planning Board's agenda package? 123 124 Tyler Sliger: Absolutely,that is something that Chatham County does with their NIMs they have a report that the 125 applicant fills out and it's something that we would review 14 days prior to the meeting and if something is missing then 126 it's not complete. 127 128 Randy Marshall: I was struck by Lamar's comments and 1,000 feet in some instances seems to be too short of a 129 distance for NIM notifications. Based on the size of the project, perhaps we should scale the size of the notification area 130 for NIMs. For future consideration,that might be something to think about. 131 132 Charity Kirk: Or density of the area, if it is a low density area. 133 134 Statler Gilfillen: What you're saying makes a great deal of sense, the larger a development is the more likely it is a major 135 corporate type of development and will have a different impact than something smaller. 136 137 Lamar Proctor: I have 2 concerns, I looked at google maps and looked at distances and 1,000 ft. in the County is 138 woefully inadequate. Looking at West Ten Rd.,that doesn't even get you from Medline to the soccer fields and one 139 clearly effects the other. The other thing is I think most people who attend these meeting are pretty intelligent and they 140 know what everyone's role is, so I understand that it should be the applicant running the show but I do think it is 141 important to have a member of Planning there to answer questions and clarify things or to correct misstatements by a 142 developer. It makes sense that Planning shouldn't be running these things but to completely be absent seems a recipe 143 for disaster. 144 145 Randy Marshall: If it is a contentious meeting,there is some value in having staff there who can clarify issues. 146 147 Tyler Sliger: There are always people that are not going to be happy about any development no matter the size. This 148 year we had 2 or 3 and all of them were blaming Planning on why we were allowing it. It's one of those things if we are 149 not there,we are not the problem and it's on the applicant or the developer to educate. On our website we are directing 150 people to the planner for the project and the letters have the planner assigned to it as well. It's always an option to call 151 or come in to discuss. 152 153 Elizabeth Bronson: So even though you put it on the applicant you are still including the Planning Department's staff 154 contact information so that anybody from the public can follow up with planning staff and not the applicant on the details 155 of the project. 156 157 Tyler Sliger: Correct, email,direct phone line, all that is provided. 158 159 Randy Marshall: I see the role of a planner at these meetings as a referee to clarify what is allowed and not allowed so 160 that it doesn't get into an argument between applicant and neighborhood. 161 162 Elizabeth Bronson: I think that is stress on staff that is unrealistic expectation of staff. I don't see requiring staff to 163 attend. If a Planning Board member wanted to attend they would have that option. 164