Agenda Materials for February 23, 2023 Schools Safety Task Force Meeting

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SCHOOLS SAFETY TASK FORCE RESPONSIBILITIES OF THE FACILITATOR AND CO-CHAIRS Responsibilities of the Facilitator Responsibilities of the Co-Chairs 1) Lead/assist the Task Force in developing Ground 1) Collaborate with the Facilitator and County staff Rules for discussions. to develop and finalize the agendas for each 2) Lead/assist the Task Force in establishing Task Force meeting. parameters/thresholds for decision-making, i.e. 2) On an alternating, meeting-by-meeting basis, consensus, a simple majority, a supermajority, etc. the Co-Chairs shall call each meeting to order, 3) Upon recognition by the designated Co-Chair, lead and adjourn each meeting, except in cases the Task Force through discussion of all items on where the designated Co-Chair is absent, arrives all meeting agendas, except the call to order, late to, or leaves early from, a Task Force approval of minutes/meeting summaries and meeting. adjournment. 3) Ensure that draft minutes/meeting summaries 4) Develop draft minutes/meeting summaries for all are developed for all Task Force meetings, Task Force meetings, review those draft review those draft documents prior to distribution documents with Co-Chairs and staff prior to to Task Force members, and ensure review and distribution to Task Force members. approval by the Task Force. 5) In an orderly fashion, recognize Task Force 4) Following the Call to Order and approval of any members wishing to speak on an agenda item or minutes/meeting summaries, recognize the motion that is being considered. Facilitator to lead the Task Force through 6) Guide discussions and reference Ground Rules discussion portions of all agenda items. where appropriate to assist the Task Force and 5) In conjunction with the Facilitator, lead the Task individual Task Force members. Force in achieving consensus on discussion 7) Assist Task Force members with identifying topics/issues. Otherwise, the designated Co- common interests, areas of uncertainty, items for Chair at their discretion could request a motion further discussion, etc. and a second on a potential Task Force 8) Remind, when appropriate, the Task Force of the decision/action. Following the motion and BOCC's charge and deadline, and encourage second, the designated Co-Chair should members to work together collaboratively. recognize the Facilitator to guide any discussion 9) In collaboration with the Co-Chairs,jointly agree to on the motion. Upon completion of discussion, and schedule special meetings in circumstances the designated Co-Chair should restate the where the Task Force's normal meeting schedule motion and call for a vote by Task Force does not allow a majority of the Task Force members. Following the vote, the designated members to schedule the special meeting. Co-Chair should announce the approval or 10) In collaboration with the Co-Chairs, determine the disapproval of the motion based on the decision- format and location for any special meetings. making parameters/thresholds previously 11)Draft final report/recommendations/etc., distribute established by the Task Force. for review and suggestions from all Task Force 6) Remind,when appropriate, the Task Force of the members, and collaborate with Co-Chairs to BOCC's charge and deadline, and encourage finalize the materials. members to work together collaboratively 12)Join with the Co-Chairs to present the Task 7) In collaboration with the Facilitator, jointly agree Force's final reports/recommendations/etc. to the to and schedule special meetings in Board of Commissioners. circumstances where the Task Force's normal 13) In the absence of both Co-Chairs, assume the meeting schedule does not allow a majority of duties of the Co-Chairs, except as it relates to the Task Force members to schedule the special voting on any matters before the Task Force. meeting. 8) In collaboration with the Facilitator, determine the format and location for any special meetings. 9) Collaborate with the Facilitator to finalize the Task Force's final reports/recommendations/etc. to the Board of Commissioners. 10)Join with the Facilitator to present the Task Force's final reports/recommendations/etc. to the Board of Commissioners. 11)Serve as the Spokespersons for the Task Force. 12) In the absence of the Facilitator, the designated Co-Chair will assume the duties of the Facilitator.