Agenda - 02-12-2004-6 - Laserfiche WebLink

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So that in the context of an efficiency study, there is ample power to obtain whatever information is deemed necessary in completing the efficiency study. That summarizes the changes to the abstract that were made to add those ideas to what was put together by the staff before that. Commissioner Brown: Can you give me an example of the first type of funding? Geof Gledhill: By purpose and function type funding? Commissioner Brown: Yes. Geof Gledhill: If you look at Attachment X, which is red, the first grouping — this comes from the Orange County Schools' budget resolution for 2003 -2004, which is the only document that we were able to obtain in this short time that we had to pull this together. It lists instructional programs. I'm not certain what would be a purpose and what would be a function. But, for example, you could appropriate your local current expense fund money, which is what the first grouping, section 1, of that budget resolution reflects, The total of $19 million in local current expense fund, of which $17,205 comes from the County's per pupil allocation. You could allocate in the budget regular instructional programs, special instructional programs, co- curricular instructional programs, and so forth, if you were so inclined. That has not been the practice of the Orange County Board of Commissioners for as long as I know. The practice has been to go to the bottom line and do a per pupil allocation, and then allow the schools to create the allocations in their budget. The schools are required to submit to you in a budget request these allocations. And then you can appropriate on that basis and then they must in turn adopt on that basis if you direct them to, if you appropriate it on that basis. Commissioner Carey: And if we appropriate on that basis, in order for the school system to make any changes to that, they'd have to come back to us for approval of any changes. Geof Gledhill: Within limits. The other attachment that was added is Attachment Y, which is also red. And it explains in subsection B, the degree to which the budget can be changed by the Board of Education. And there is leeway for the Board of Education to reallocate, but beyond that leeway, it would have to be approved by the Board of County Commissioners. Commissioner Brown: Why was it that you could only obtain a copy of the Orange County School Board's? Geof Gledhill: I think the answer is because of the amount of time. Commissioner Brown: How much time? Geof Gledhill: A couple of days. I don't know what Donna Dean was able to obtain as a document from the Orange County Schools. I think just because of the amount of time, it's the only one that was able to be obtained in the short time. Rod Visser: What we were actually trying to retrieve was some kind of document that may have existed. We started with the State Department of Public Instruction to see if there was something on the website that lays out what the budget format for this is, and it may be allocated or we just didn't find it in a short period of time. So we don't mean to suggest that we didn't get what we asked for from either school system or anything like that, we were just trying to pull together information about what generically is the uniform school budget format. Geof Gledhill: One other comment I'll make. Although it doesn't show up in this attachment, each one of those categories like regular instructional programs, special instructional programs, has a corresponding number, count number I guess, in the uniform budget format. That's not shown in the way this was presented, but 18