Orange County NC Website
Browse       Search
13 <br /> Work Program or the Multi-Year Vision Plan) impacts and shall include the governing <br /> boards that represent the parties to this agreement. <br /> 3.03 Responsibilities.The SWG shall be charged with the development or delegation to a Party as a <br /> lead agency of the following: <br /> a. Annual Work Program, including all the separate elements defined in Section 2.011 <br /> b. a Multi-Year Vision Plan; <br /> c. Templates containing minimum standards for project and financial reports (first version <br /> by June 30, 2023) <br /> d. Designation of project sponsors (agencies responsible for each respective capital and <br /> operating project), including agencies responsible for each Implementation Element; <br /> e. A strategy for each Implementation Element or agreement,which shall include scope, <br /> geography, estimated budget, sponsoring agency/jurisdiction, purpose, and goals; and <br /> f. An articulated strategy for incorporating or account for public outreach, involvement, <br /> and communication with the deliverables set forth in a, b, d, and e. <br /> 3.04 Assignment.The SWG may, by vote or by other mechanism allowed in its bylaws, assign the <br /> creation and maintenance of certain documents for which it is responsible to Parties or SWG <br /> members. However,the SWG shall not delegate its responsibility to review and present <br /> documents and products which are defined in Section 3.03 as SWG responsibilities.All <br /> documents related to the duties of Section 3.03 produced on behalf of the SWG must be <br /> reviewed and formally approved, by SWG prior to release. <br /> 3.05 Minimum Quorum and Voting.The Parties to this Agreement agree that the SWG deliberation <br /> process must allow decisions to be made in an efficient and timely manner. A quorum shall be <br /> when 7 of 11 SWG members appointed by the Parties to this Agreement are present for a SWG <br /> meeting. <br /> 3.06 Right to Inspect. All Parties to this Agreement, or their authorized representative(s), shall have <br /> the right to inspect, examine, and make copies of any and all books, records, electronic files, <br /> agreements, minutes, and other writings and work products related to the operation and day to <br /> day business of the SWG. <br /> 3.07 Staff Working Group Lead Agency Determination. Any party to this Agreement shall be <br /> responsible for hosting, convening and administering (serving as the 'Lead Agency')the Staff <br /> Working Group (SWG) and hosting the role of the Staff Working Group Administrator,which is a <br /> critical role to facilitate program development and plan implementation.The parties to this <br /> Agreement shall determine SWG Administration Lead Agency by June 30, 2023 and shall be <br /> reevaluated with each multi-year vision plan update process. DCHC MPO shall continue to serve <br /> as the SWG Administrator upon execution of this agreement through the aforementioned <br /> deadline. Lead Agency assignment for SWG Administration shall be recommended by the SWG <br /> to all three governing boards represented through this Agreement for approval. <br /> Article IV <br /> Term,Termination, Amendment <br /> 4.01 Term. <br /> a. Effective Date.This Agreement shall become effective upon the properly authorized <br /> execution of the Agreement by all Parties. <br />