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13 <br /> ORANGE COUNTY <br /> BOARD OF ADJUSTMENT (BOA) <br /> Meeting Date: January 11, 2023 <br /> Agenda <br /> Item No. 5 <br /> SUBJECT: Adopt updated BOA Rules of Procedure <br /> DEPARTMENT: Planning and Inspections PUBLIC HEARING: (Y/N) No <br /> ATTACHMENTS: INFORMATION CONTACT: <br /> 1. Updated BOA Rules of Procedure Pat Mallett, Deputy Dir. Development Services <br /> (919) 245-2577 <br /> 2. Resolution of Approval pmallett .orangecountync.gov <br /> Tina Love <br /> Administrative Support I <br /> Secretary to the Board and Minutes <br /> (919) 245-2571 <br /> tloveCcD.orangecountync.gov <br /> PURPOSE: For the BOA to update and amend their current Rules of Procedure. <br /> BACKGROUND: Per Section 1.8.5 of the UDO: Rules of Procedure: <br /> "The Board shall adopt Rules of Procedure and Regulations for the conduct of its affairs. The rules <br /> shall be maintained in the office of the Planning Director. Except as otherwise expressly stated in <br /> this Ordinance, the rules adopted by the Board of Adjustment shall provide for: <br /> a. Selection of officers, specifically a Chair and Vice-Chair, whose term of office shall be one <br /> year, with eligibility for re-election. <br /> b. Attendance requirements. <br /> c. Establishment of a quorum, which shall be a majority of the appointed members, to allow <br /> the Board to conduct business. <br /> d. Establishment of a date and time for a regular meeting. <br /> e. A procedure for calling special meetings as the need of the Board requires." <br /> The BOA has maintained Rules of Procedure since 1968. These rules have been revised periodically to <br /> align with legislative changes and/or update procedural matters. This most recent update as contained <br /> within Attachment 1 revises legislative references; grammar; and specific meeting requirements to a more <br /> flexible schedule. <br /> RECOMMENDATION: Staff recommends that the BOA review, consider and adopt the revised Rules of <br /> Procedure contained within Attachment 1, and Resolution contained within Attachment 2 at their January <br /> 11, 2023 meeting so it can be incorporated for the next BOA meeting. <br />