OTHER-2022-067-Title VI Plan review and adoption

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X . STAFF TRAINING All employees will receive basic Title VI training at least once every three years . New hires will receive this training within 15 days of their start date . Basic training will cover all sections of this Plan and our overall Title VI obligations . Staff may receive specialized training on how Title VI applies to their specific work areas . Those who routinely encounter the public, such as office personnel , call center staff, and vehicle drivers, will receive annual refresher training . Trainings will be provided or organized by the Title VI Coordinator and will often coincide with updates to our nondiscrimination policies and procedures . Records of staff trainings, such as agendas, sign - in sheets, copies of calendars, and certificates, will remain on file for at least three years ( and in personnel files ) . XI . NONELECTED BOARDS AND COMMITTEES - BY RACE AND GENDER The table below depicts race and gender compositions for each of our nonelected ( appointed ) decision - making bodies . Member names and full demographics for each committee are available, upon request . Male % Female Caucasian African Asian Native Other % Hispanic Body % % American American American % Orange Unified 34% 66 % 79 % 16% 5 % Transportation Board (Transit Advisory Board ) Strategies for Representative Committees Diversification goals will be provided to our nonelected boards and committees to help ensure that their membership mirrors our service area demographics, as adequately as possible . We will provide periodic updates on our outreach efforts at meetings . When there is an opening on a board or committee , we will ensure the following : o Current members will be made aware of diversity goals and polled for nominees . o Officials from local minority groups will be made aware of the diversity goals and polled for nominees . o Key Contacts from LEP groups will be contacted and polled for nominees . o A recruitment notice for a Board Member opening will be posted on our website . o An advertisement of recruitment notice for a Board Member will be placed with the local newspaper and other publications popular with minorities' and other protected groups . XII . RECORD = KEEPING AND REPORTS As a subrecipient of FTA funds through NCDOT, we are required to submit a Title VI Program update to NCDOT every three years, on a schedule determined by NCDOT . Records will be kept to document compliance with the requirements of the Title VI Program . Unless otherwise specified , Title VI - related records shall be retained indefinitely . These records will made available for inspection by authorized officials of the NCDOT and /or FTA . Reports on Title VI - related activities and progress to address findings identified during Title VI compliance reviews may also be provided , upon request . It will occasionally be necessary to update this Title VI Plan or any of its components ( e . g . , complaints, Public Involvement, and LEP ) . Updates will be submitted to NCDOT for review and approval and adopted by our Board when