OTHER-2022-067-Title VI Plan review and adoption

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Do Meetings and Outreach There is no one - size4its4l approach to public involvement . A variety of comprehensive and targeted public participation methods will be used to facilitate meaningful public involvement . Methods for engaging stakeholders and target audiences, including traditionally underserved and excluded populations ( i . e . , minorities, youth , low- income, the disabled , etc . ) will include the following . Public Relations and Outreach Public relations and outreach ( PRO ) strategies aim to conduct well - planned , inclusive and meaningful public participation events that foster good relations and mutual trust through shared decision - making with the communities we serve . • We will seek out and facilitate the involvement of those potentially affected . • Public events will aim to be collaborative, fun , and educational for all , rather than confrontational and prescriptive . • Media plans will typically involve multiple channels of communication like mailings, radio , TV, and newspaper ads . • Abstract objectives will be avoided in meeting announcements . Specific " attention - grabbing" reasons to attend will be used , such as " Help us figure out how to relieve congestion on [ corridor name ] " or " How much should it cost to ride the bus ? Let us know on [ date ] . " • Efforts will be made to show how the input of participants can , or did , influence final decisions . • We will do our best to form decision - making committees that look like and relate to the populations we serve . • We will seek out and identify community contacts and partner with local community- and faith - based organizations that can represent, and help us disseminate information to , target constituencies . • Demographic data will be requested during public meetings , surveys , and from community contacts and committee members . Public Meetings " Public meeting" refers to any meeting open to the public, such as hearings, charrettes, open house and board meetings . • Public meetings will be conducted at times , locations , and facilities that are convenient and accessible . • Meeting materials will be available in a variety of predetermined formats to serve diverse audiences . • An assortment of advertising means may be employed to inform the community of public meetings . • Assistance to persons with disabilities or limited English proficiency will be provided , as required . Small Group Meetings A small group meeting is a targeted measure where a meeting is held with a specific group , usually at their request or consent . These are often closed meetings , as they will typically occur on private property at the owner' s request . • If it is determined that a targeted group has not been afforded adequate opportunities to participate, the group will be contacted to inquire about possible participation methods, including a group meeting with them individually . • Unless unusual circumstances or safety concerns exist, hold the meeting at a location of the target group ' s choosing . • Share facilitation duties or relinquish them to members of the target group .