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48 <br /> X. STAFF TRAINING <br /> All employees will receive basic Title VI training at least once every three years. New hires will receive <br /> this training within 15 days of their start date. Basic training will cover all sections of this Plan and our <br /> overall Title VI obligations. Staff may receive specialized training on how Title VI applies to their specific <br /> work areas. Those who routinely encounter the public, such as office personnel, call center staff, and <br /> vehicle drivers, will receive annual refresher training.Trainings will be provided or organized by the Title <br /> VI Coordinator and will often coincide with updates to our nondiscrimination policies and procedures. <br /> Records of staff trainings, such as agendas, sign-in sheets, copies of calendars, and certificates, will <br /> remain on file for at least three years (and in personnel files). <br /> XI. NONELECTED BOARDS AND COMMITTEES - BY RACE AND GENDER <br /> The table below depicts race and gender compositions for each of our nonelected (appointed) decision- <br /> making bodies. Member names and full demographics for each committee are available, upon request. <br /> Male% Female Caucasian African Asian Native Other% Hispanic <br /> Body % % American American American <br /> Orange Unified 34% 66% 79% 16% 5% <br /> Transportation Board(Transit <br /> Advisory Board) <br /> Strategies for Representative Committees <br /> Diversification goals will be provided to our nonelected boards and committees to help ensure that their <br /> membership mirrors our service area demographics, as adequately as possible. We will provide periodic <br /> updates on our outreach efforts at meetings. When there is an opening on a board or committee,we will <br /> ensure the following: <br /> o Current members will be made aware of diversity goals and polled for nominees. <br /> o Officials from local minority groups will be made aware of the diversity goals and polled for nominees. <br /> o Key Contacts from LEP groups will be contacted and polled for nominees. <br /> o A recruitment notice for a Board Member opening will be posted on our website. <br /> o An advertisement of recruitment notice for a Board Member will be placed with the local newspaper <br /> and other publications popular with minorities and other protected groups. <br /> XII. RECORD-KEEPING AND REPORTS <br /> As a subrecipient of FTA funds through NCDOT, we are required to submit a Title VI Program update to <br /> NCDOT every three years, on a schedule determined by NCDOT. Records will be kept to document <br /> compliance with the requirements of the Title VI Program. Unless otherwise specified, Title VI-related <br /> records shall be retained indefinitely. These records will made available for inspection by authorized <br /> officials of the NCDOT and/or FTA. Reports on Title VI-related activities and progress to address findings <br /> identified during Title VI compliance reviews may also be provided, upon request. It will occasionally be <br /> necessary to update this Title VI Plan or any of its components (e.g., complaints, Public Involvement, and <br /> LEP). Updates will be submitted to NCDOT for review and approval and adopted by our Board when <br />