Agenda - 12-13-2022; 8-a - Minutes

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19 1 • Formation of new levels of accountability, which includes development of an equitable set 2 of processes, seeking to gain further community trust. 3 4 In the fall of 2021, the study team invited the BOCC, as well as others serving on other transit 5 plan governing boards (GoTriangle & DCHC MPO) and staff, to participate in initial small-group 6 interviews. From those interviews, the team learned about overall needs, and the study process 7 continued to allow for a facilitated workshop with elected officials from each of the transit plan 8 governing boards (GoTriangle & DCHC MPO). These needs were defined through five overall 9 elements to be incorporated into a new governance framework: Representative, Equitable, 10 Collaborative, Transparent, and Accessible. 11 12 From these five elements, the elected officials further helped to weigh-in on how much change 13 was necessary to primary elements of the existing framework. This feedback provided leadership 14 and guidance to develop draft alternatives for consideration in a new governance framework. 15 16 Staff from all three parties to the existing governance framework attended joint workshops in 17 March and April 2022. These workshops focused on critical elements that informed the foundation 18 of what a new ILA could offer to all parties. Discussion focused on multiple alternatives of critical 19 elements that comprise the following four areas: Membership, Voting Structures, Financial 20 Planning, and Program & Plan Development. Outcomes of this workshop indicated: 21 22 1. Formalizing greater involvement from multiple jurisdictions and entities at the Staff 23 Working Group (SWG) level and associated representative voting structures (the SWG is 24 the technical recommending body for plan implementation elements). 25 2. Clearly defining roles & responsibilities for each signatory to the updated interlocal 26 agreement. 27 3. Solidifying the County's role in annual work program/budget development with the tax 28 district administrator. 29 4. Defining terminology and language consistently to ensure clarity and transparency for all 30 parties who will use this updated governance framework for plan implementation in the 31 future. 32 5. While referencing State Statutes, the updated ILA and supporting documentation will 33 further define equity as it relates to utilization of tax revenues throughout the county, as 34 well as accounting for regional transit needs. 35 36 In parallel with the Interlocal Agreement development, discussions with all three parties to the 37 agreement discussed critical elements that would require further definition or supportive guidance 38 through supplemental policies & procedures and not be specifically codified in the ILA. These 39 items include updated SWG Bylaws and Financial Policies, as well as incorporating plan 40 implementation administration/management elements throughout. Throughout the summer of 41 2022, several multi-agency staff meetings were held to work through some of the finer details of 42 the ILA. The result is a final Transit Governance Interlocal Agreement that reflects the study 43 process goals and the five critical elements identified above. 44 45 Following is a summary of key study outcomes that are encapsulated within the draft ILA: 46 47 1. Greater municipal involvement in Transit Plan/Annual Work Program 48 development/implementation and representation on the SWG. 49 2. BOCC now a governing body, with authority to approve Annual Work Program/Transit 50 Plan. 51 3. Parties endeavor to streamline project agreements.