Agenda - 12-13-2022; 8-a - Minutes

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13 1 The Board conducted a review of the Orange County Board of County Commissioners Advisory 2 Board Policy (Advisory Board Policy). 3 4 BACKGROUND: The Advisory Board Policy was adopted February 21, 2012, and included a 5 provision that the Board of Commissioners would conduct a periodic review of the policy every 6 five (5) years. While various portions of the Advisory Board Policy have been amended since 7 that time based on staff recommendations, a full review and discussion of the policy has not 8 been conducted by the Board. 9 10 The current version of the Advisory Board Policy is included as Attachment A. 11 12 Attachment B includes suggested amendments by Clerk's Office staff. Noteworthy suggestions 13 include: 14 • Changing the periodic review period from every five (5) to every two (2) years. 15 • Updating the list of boards and commissions to which the policy applies. 16 • Clarifying the role of recommendations received from advisory boards. 17 • Removing the ability of an advisory board member to continue serving one year past 18 their term expiration date. 19 • Requiring a majority vote by the Board to remove an advisory board member. 20 • Removing reference to unexcused absences related to attendance requirements of 21 advisory board members. 22 • Allowing remote meetings of advisory boards subject to this policy at all times, not only 23 during a declared State of Emergency. 24 25 Attachment C includes information on all of the boards to which the Board of Commissioners 26 makes appointments, including the type of board, board descriptions, composition 27 requirements, any special appointment or recommendation requirements, term lengths and 28 limits, and the relevant policies. 29 30 Deputy Clerk to the Board Tara May introduced the item and reviewed information in the 31 abstract. 32 Commissioner Bedford noted that she had found a few typos in the policy. 33 Tara May reviewed one of the typos for the Board: 34 Page 21, section 4(b), the end of the sentence should read "advisory boards" instead of 35 "Orange County Board of Commissioners." 36 Commissioner Richards said she appreciated the suggested amendments but that she is 37 trying to figure out the role of recommendations from the advisory boards. She said she has 38 spoken with advisory board members that believe they have the final say. She said she thinks it 39 is important for them to be very clear on this. 40 Chair Price said the Board should decide what their preference is. She said it has 41 changed over the years. 42 Commissioner Richards said it is not just people or members, but any recommendation 43 that comes out of an advisory board. She said there should be clarity. 44 Chair Price said their role is to advise. 45 Commissioner Hamilton said it is a recommendation, but that the Board has the 46 accountability for it. 47 Commissioner Bedford said that is helpful. 48 Commissioner Hamilton said they do want recommendations, but it should be clear that 49 it is a recommendation.