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12 <br /> 1 3. Qualified applications are forwarded to members of each review panel for initial review <br /> 2 and scoring. This year's grant panels included the following: <br /> 3 a. Visual Arts: Composed of OCAC Board Members with visual arts expertise, as well <br /> 4 as two visual arts professionals from the community. <br /> 5 b. Performing Arts: Composed of OCAC Board Members with performing arts <br /> 6 expertise, as well as one performing arts professional from the community. <br /> 7 c. Literary Arts: Composed of OCAC Board Members with literary arts expertise. <br /> 8 4. Non-governmental Grassroots Arts Program (GAP) applicants were also evaluated by a <br /> 9 Financial Review Panel who examined submitted financial documents to determine <br /> 10 financial solvency and stability. Factors considered include the ratio of administrative or <br /> 11 fundraising expense in overall budget, as well as a deficit or surplus without explanation <br /> 12 and/or stated plan. <br /> 13 5. Each panel met virtually to evaluate assigned applications. Feedback, first strengths and <br /> 14 then challenges, was offered by panelists, and recorded by OCAC staff. After discussion, <br /> 15 each panelist submitted a score through the online platform for each of the categories <br /> 16 below. After all scores are submitted, the director records the final average score per <br /> 17 applicant. <br /> 18 6. The scoring rubric for this year's grant program was as follows: <br /> 19 GRASSROOTS ARTS PROGRAM GRANTS <br /> 20 Artistic Merit— 35% <br /> 21 Community Impact— 30% <br /> 22 Program Management— 15% <br /> 23 Financial Review— 10% <br /> 24 NC Arts Council Priority of Funding — 10% <br /> 25 ARTIST PROJECT GRANTS <br /> 26 Artistic Merit—40% <br /> 27 Community Impact—40% <br /> 28 Program Management—20% <br /> 29 7. Funding decisions were made at the August 2022 Arts Commission meeting. For the GAP <br /> 30 program, the Commission prioritized organizational requests, high scoring program <br /> 31 requests, and schools. For APG,the Commission approved funding applicants with scores <br /> 32 above 70 at their full request amount. <br /> 33 8. All applicants were notified of the panel's decisions. All declined GAP applicants received <br /> 34 panel feedback; approved GAP and APG applicants could receive feedback upon request. <br /> 35 <br /> 36 Katie Murray, Arts Commission Director, reviewed the information included in the agenda <br /> 37 abstract. <br /> 38 Katie Murray read a list of all the grant recipients and the Commissioners took a photo <br /> 39 with those that were in attendance. <br /> 40 <br /> 41 5. Public Hearings <br /> 42 None. <br /> 43 <br /> 44 6. Regular Agenda <br /> 45 a. Schools Safety Task Force— Proposed Charge and Composition <br /> 46 The Board discussed the charge and composition for a Schools Safety Task Force and <br /> 47 established a timeline for completion of the Task Force's work/report/recommendations to the <br /> 48 Board of Commissioners. <br /> 49 <br /> 50 BACKGROUND: The Board of Commissioners previously requested information on how the <br /> 51 County may regulate protests or large gatherings in Orange County. (However, it should be noted <br />