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9 <br /> 3. Submits approved advisory board minutes to the Clerk to the Orange <br /> County Board of Commissioners for retention and distribution to the <br /> Orange County Board of Commissioners. <br /> 4. Assures that other records of the advisory board are kept as directed <br /> by the Chair or the Orange County Board of Commissioners. <br /> iv. Removal: <br /> 1. The Chair, Vice Chair and/or Secretary may be replaced at any time <br /> by the Orange County Board of Commissioners. <br /> SECTION V. ORGANIZATION <br /> A. Orientation and Training <br /> 1. Orange County will make available for advisory board members and department staff <br /> periodic training on state and/or county goals and priorities as well as relevant <br /> statutes and policies, including open meetings, public records, conflicts of interest <br /> and ethics. <br /> 2. Each member shall attend an orientation to familiarize the advisory board members <br /> with the operation of County government, applicable department rules, and the <br /> operating procedures of the advisory board. <br /> a. The Chair and Vice Chair, if newly elected, shall attend an additional <br /> orientation to familiarize themselves with the duties and responsibilities of <br /> the Chair and Vice Chair and the guidelines for conducting meetings. <br /> 3. Each voting member will be encouraged to complete the orientation within the time <br /> frame established by the policy of the specific advisory board to which they have been <br /> appointed. <br /> 4. Advisory board members will be issued a manual and should become familiar with its <br /> contents. <br /> B. Operating Expenses <br /> 1. Members, when in service on the board, are not employees of Orange County. <br /> 2. Members serve in a voluntary capacity and shall receive monetary compensation or <br /> reimbursement only per standard county policy and with Orange County Board of <br /> Commissioners approval. <br /> 3. Members shall receive no financial or employee benefits from the County unless <br /> authorized by another section of this policy and specifically approved by the Orange <br /> County Board of Commissioners. <br /> 4. The County will provide office supplies and assume responsibility for other reasonable <br /> expenses necessary for the operation of the board. <br /> C. Confidentiality <br /> 1. No member of the advisory board shall make any written or oral statement of any <br /> confidential county matter to any individual, business, or agency. A violation of this <br /> section will result in that member's immediate removal from the advisory board. This <br /> prohibition does not apply to communications with county staff, officials, or their <br /> agents conducting official county investigations. <br /> 2. Members of the advisory board may receive information regarding personnel matters <br /> and other information of a sensitive or confidential nature. It shall be the duty and <br /> 8 <br />