Orange County NC Website
Browse       Search
26 <br /> i. The advisory board convenes upon call of the Chair and meets on <br /> schedule as established by the specific advisory board policy. <br /> ii. Subcommittee meeting dates shall be set by the subcommittee <br /> Chairs and shall be scheduled in conjunction with advisory board <br /> meetings. <br /> iii. A schedule of all meeting dates, times, and places shall be properly <br /> posted in accord with North Carolina Law and delivered to the Clerk <br /> to the Board. <br /> B. Special Meetings <br /> 1. A majority of advisory board members or the Chair may call special meetings at any <br /> time for any specific business. Special meetings shall be convened at a location <br /> selected by the Chair. <br /> 2. All called special meetings shall be noticed in accord with North Carolina Law and <br /> delivered to the Clerk to the Board. <br /> C. Emergency Meetings <br /> 1. A majority of advisory board members or the Chair may call a meeting in emergency <br /> circumstances by providing telephone notice to media outlets at least one hour prior <br /> to the meeting. <br /> 2. An emergency situation includes a disaster that severely impairs the public's health <br /> or safety. In the event telephone services are not working, notice that the meetings <br /> occurred must be given as soon as possible after the meeting in accord with North <br /> Carolina Law and by delivery to the Clerk to the Board. <br /> D. Remote meetings <br /> 1. Advisory boards subject to this policy may meet remotely as authorized by the <br /> County Manager, except the Orange County Planning Board, Board of Adjustment, <br /> Board of Equalization and Review, and Animal Services Hearing Panel. <br /> 2. A remote meeting is an official meeting, or any part thereof,with a majority or all of <br /> the members of the advisory board participating by simultaneous communication. <br /> a. Simultaneous communication is any communication by conference <br /> telephone, conference video, or other electronic means. <br /> 3. Advisory Boards shall coordinate with the Clerk to the Board of Commissioners to <br /> notify the public of the means by which the public may access the remote meetings. <br /> 4. If at any time during a remote meeting the number of members needed for a <br /> quorum is disrupted by a loss of simultaneous communication,the meeting will not <br /> continue until simultaneous communication is restored and if simultaneous <br /> communication cannot be restored,the meeting will be adjourned without further <br /> action. <br /> E. Notice of Meetings Generally <br /> 1. Notice of advisory board meetings,including public hearings and appeals if applicable, <br /> and agendas shall be made available to all members and interested parties, and to <br /> any person who requests such notice,at least ten (10) days in advance of the meeting <br /> by e-mail and by posting on the Orange County government website. <br /> 9 <br />