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9 <br /> DRAFT <br /> 111 Tyler Sliger: Before the packet is sent out everything you are sent has to be submitted a week before so if they don't <br /> 112 send this report in a week before your packet is go out then it's not on the agenda. <br /> 113 <br /> 114 Beth Bronson: Then why is it changed from being scheduled to be held? I think that should be written into the text <br /> 115 amendment that would be my recommendation. That should be in the text amendment that the report is available 14 <br /> 116 days prior to the Planning Board. <br /> 117 <br /> 118 Adam Beeman: Look at the last sentence on page 15,the meeting shall be held a minimum of 14 days prior to the date <br /> 119 of the Planning Board meeting where the application is scheduled for review. So they have to have it 2 weeks ahead of <br /> 120 time that means they've got 14 days to get it sent in. <br /> 121 <br /> 122 Beth Bronson:Then have 13 days to get out the report. <br /> 123 <br /> 124 Overlapping conversations <br /> 125 <br /> 126 Beth Bronson: I know it sounds nitpicky. <br /> 127 <br /> 128 Delores Bailey: But they control whether it goes on the agenda so if they don't get the packet in enough time it won't be <br /> 129 on our agenda. <br /> 130 <br /> 131 Beth Bronson: Well they say until the meeting then they can schedule the Public Hearing. <br /> 132 <br /> 133 Delores Bailey: It doesn't matter. <br /> 134 <br /> 135 Adam Beeman: If they don't pass their paperwork in then their meeting would just get kicked and they wouldn't be in <br /> 136 front of us. <br /> 137 <br /> 138 Cy Stober: Question of direction from the Planning Board,would it be more satisfactory to have that trigger rather than <br /> 139 be scheduling a public hearing, be scheduling a Planning Board meeting? Rather than the language reading scheduling <br /> 140 a public hearing it would be to schedule the Planning Board meeting. <br /> 141 <br /> 142 Beth Bronson: Yes. <br /> 143 <br /> 144 Cy Stober: Ok. <br /> 145 <br /> 146 Adam Beeman: That way they have to have the written paperwork in before you can even schedule a meeting with us. <br /> 147 The public hearing is this in front of the Planning Board the NIM is just the name of the information meeting. That's what <br /> 148 1 think you are getting flip flopped. The public hearing would have been they have to have the paperwork in before they <br /> 149 can get this meeting scheduled. <br /> 150 <br /> 151 Cy Stober: The public hearing is the meeting before the Board of County Commissioners. This is a public meeting, it's <br /> 152 not a public hearing. So if we change the language from public hearing to the Planning Board meeting. <br /> 153 <br /> 154 Lamar Proctor: The way this is written would it have allowed them to submit the NIM report after we heard about it? <br /> 155 After we considered it? <br /> 156 <br /> 157 Cy Stober: No,the application would be considered incomplete without the written report but to address the concerns <br /> 158 that have been stated today this would provide additional time prior to even scheduling the Planning Board meeting. We <br /> 159 would have to have the written report in hand before we could even schedule it. <br /> 160 <br /> 161 Lamar Proctor: Right, cause the way this reads you don't have to have the report in hand before you schedule it. They <br /> 162 can just turn the report in like Beth said. <br /> 163 <br /> 164 Cy Stober: That's the concern I'm hearing so if we provided that textual change. <br /> 165 <br />