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40 <br /> DRAFT <br /> 110 Lamar Proctor: The way this is written would it have allowed them to submit the NIM report after we heard about it? <br /> 111 After we considered it? <br /> 112 <br /> 113 Cy Stober: No,the application would be considered incomplete without the written report but to address the concerns <br /> 114 that have been stated today this would provide additional time prior to even scheduling the Planning Board meeting. We <br /> 115 would have to have the written report in hand before we could even schedule it. <br /> 116 <br /> 117 Lamar Proctor: Right, cause the way this reads you don't have to have the report in hand before you schedule it. They <br /> 118 can just turn the report in like Beth said. <br /> 119 <br /> 120 Cy Stober: That's the concern I'm hearing so if we provided that textual change. <br /> 121 <br /> 122 Lamar Proctor: That's one concern but I still have the overarching concern of now you've taken any government <br /> 123 presence out of the NIM meeting and so allowing the developers or the applicant to unilaterally convey information <br /> 124 however they see fit whether correct or not correct,whether they are misstating the UDO and the Comprehensive Land <br /> 125 Use Plan. Whether they are misstating the process,there is no representative from government that can correct any <br /> 126 misstatement by applicants whether intentional or not at the Neighborhood Information Meeting. Then what is reported <br /> 127 by the applicant in the NIM report,who knows, its accuracy. We have no idea. <br /> 128 <br /> 129 Charity Kirk: How do other governmental bodies do this similar thing,validate that things were done as deemed? <br /> 130 <br /> 131 Tyler Sliger: I reached out to Chapel Hill about how they do theirs because I could not find it in their ordinance and 1 <br /> 132 have not heard back from them. Carrboro just states that they have to have one there is no requirement like we do in <br /> 133 having ours. It just says people in a 500 ft. radius have to be notified and that's it. It doesn't tell when they have to have <br /> 134 it or anything like that. Basically, Chatham County is a lot like this where they put the responsibility on the applicant to <br /> 135 do this process and they check what they do. <br /> 136 <br /> 137 Charity Kirk: So how do you plan on checking what they do? <br /> 138 <br /> 139 Tyler Sliger: Basically, confirming their report. If no one comes to a Neighborhood Information Meeting,that is a little bit <br /> 140 skeptical and if it is in a 1,000 ft. radius they are going to get a Planning Board notification letter. If they come and we <br /> 141 have a report of someone not getting or they weren't notified about a NIM then we would say that they didn't follow <br /> 142 procedure. They have to have it somewhere. If they don't go to,for instance,the Library or they say they are going to <br /> 143 have it that's a red flag. <br /> 144 <br /> 145 Lamar Proctor: I love the system we have. I think it is a boon to our citizens. I think it keeps people very well informed <br /> 146 about the changes that are going on. Frankly, I think 1,000 ft. in the County is too short of a distance. I think it should be <br /> 147 2,500 ft. I think when you are talking about large projects that occur in the County that sometimes encapsulates 10, <br /> 148 scores, 100s of acres, involves millions of sq.ft.of impervious surface, 1,000 ft. is kind of way too small because those <br /> 149 sorts of projects are going to have effects for miles around. I think 1,000 ft. is ridiculously short for County projects <br /> 150 especially ones that are larger and involve larger acreage and sq.ft. I love the fact that Planning is there. I know it's a <br /> 151 lot of work for Planning but I feel like it assures me that applicants and developers aren't taking advantage of the <br /> 152 process. <br /> 153 <br /> 154 David Blankfard: Can we just have a member of staff be required to go to the NIM? <br /> 155 <br /> 156 Charity Kirk: Yea.. <br /> 157 <br /> 158 Cy Stober: We can do that. I would be more comfortable coming back to you with language rather than coming up with <br /> 159 a clause on the fly. We will consult with the Attorney's Office on a simple clause. Hopefully, 10 words or less. <br /> 160 <br /> 161 Charity Kirk:Another thing is that rather than a written report, you could ask for a recording of the meeting. If the concern <br /> 162 is a lack of validation of a developer,you can validate what happened. <br /> 163 <br />