OTHER-2022-060-Orange County Assistance Policy Urgent Repair Program 2022

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ORANGE COUNTY HOUSING DEPARTMENT more than fourteen ( 14 ) units, applications will continue to be accepted on a rolling basis until all funds are committed . Applicants not receiving notification by November 30, 2022 that they were chosen may contact Jack Watson at ( 919 ) 558 -9394 to confirm the disposition of the application . 4 . Applicant interviews : Approved applicants will be provided detailed information on assistance, program repair/modification standards and the contracting procedures associated with their project at this informational interview . 5 . Work write- up : The County' s Rehabilitation Specialist will visit the home again for a more thorough inspection . All parts of the home must be made accessible for inspection , including the attic and crawlspace , if any . The owner should report any known problems such as electrical short circuits, blinking lights, roof leaks and the like . The Rehabilitation Specialist will prepare complete and detailed work specifications ( known as the " work write - up " ) . A final cost estimate will also be prepared by the Rehabilitation Specialist and held in confidence until bidding is completed . 6 . Formal agreement : After approval of the work write - up , the homeowner will sign a formal agreement that will explain and govern the repair/modification process and an explanation of the Promissory Note, which is considered a forgivable loan . This agreement will define the roles of the parties involved throughout the process . 7 . Contractor selection : To the maximum extent practical , a minimum of three ( 3 ) eligible contractors on the Contractor Registry should be invited to bid on each job and the lowest, most responsive and responsible bidder shall be selected for the contract . " Responsive and responsible" means the following : the contractor is deemed able to complete the work in a timely fashion ; the bid is within 15 % in either direction of the County' s cost estimate ; the contractor has not been suspended or debarred ; and there is no real or perceived conflict of interest . Because of the increasing difficulty of soliciting eligible bids for URP projects , the County can solicit a bid from an eligible contractor on the Contractor Registry based on their rotating placement on the Registry . If the selected contractor submits a responsive and responsible bid then it will be accepted and after successful completion of the project that contractor' s name will rotate to the end of the Registry . If the contractor does not submit a responsive and responsible bid or chooses not to submit a bid , then the next contractor on the Registry will be eligible to submit a bid on the project . In addition , in emergency situations, telephone or email bids or quotes will be accepted and documentation of such bids or quotes will be maintained in the applicable file . 8 . Execution of loan and contract : The loan will be executed as well as the repair/ modification contract prior to work beginning on the project . This contract will be between the contractor and homeowner, with the County signing as an interested third party . The cost of the actual work and project related support costs up to the maximum amount of $ 12 , 000 will be included in the loan document . 9 . Pre -construction conference : A pre - construction meeting will be held at the home . At this time , the homeowner, contractor and program representatives will be present and discuss the details of the work to be done . Starting and ending dates will be agreed upon , along with any special arrangements such as weekend or evening work hours and disposition of items to be removed from the home ( such as old plumbing, etc . ) . If the contract has been executed , the County will - Orange County 2022 Urgent Repair Program Assistance Policy Page 5