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7 <br /> GRANGE COUNT' <br /> HOUSING DEPARTMENT <br /> more than fourteen (14) units, applications will continue to be accepted on a rolling basis until all <br /> funds are committed.Applicants not receiving notification by November 30, 2022 that they were <br /> chosen may contact Jack Watson at (919) 558-9394 to confirm the disposition of the application. <br /> 4. Applicant interviews:Approved applicants will be provided detailed information on assistance, <br /> program repair/modification standards and the contracting procedures associated with their <br /> project at this informational interview. <br /> 5. Work write-up:The County's Rehabilitation Specialist will visit the home again for a more <br /> thorough inspection. All parts of the home must be made accessible for inspection, including the <br /> attic and crawlspace, if any.The owner should report any known problems such as electrical short <br /> circuits, blinking lights, roof leaks and the like.The Rehabilitation Specialist will prepare complete <br /> and detailed work specifications (known as the "work write-up"). A final cost estimate will also be <br /> prepared by the Rehabilitation Specialist and held in confidence until bidding is completed. <br /> 6. Formal agreement:After approval of the work write-up, the homeowner will sign a formal <br /> agreement that will explain and govern the repair/modification process and an explanation of the <br /> Promissory Note, which is considered a forgivable loan.This agreement will define the roles of the <br /> parties involved throughout the process. <br /> 7. Contractor selection:To the maximum extent practical, a minimum of three (3) eligible <br /> contractors on the Contractor Registry should be invited to bid on each job and the lowest, most <br /> responsive and responsible bidder shall be selected for the contract. "Responsive and responsible" <br /> means the following: the contractor is deemed able to complete the work in a timely fashion; the <br /> bid is within 15% in either direction of the County's cost estimate;the contractor has not been <br /> suspended or debarred; and there is no real or perceived conflict of interest. Because of the <br /> increasing difficulty of soliciting eligible bids for URP projects,the County can solicit a bid from an <br /> eligible contractor on the Contractor Registry based on their rotating placement on the Registry. If <br /> the selected contractor submits a responsive and responsible bid then it will be accepted and after <br /> successful completion of the project that contractor's name will rotate to the end of the Registry. <br /> If the contractor does not submit a responsive and responsible bid or chooses not to submit a bid, <br /> then the next contractor on the Registry will be eligible to submit a bid on the project. In addition, <br /> in emergency situations,telephone or email bids or quotes will be accepted and documentation of <br /> such bids or quotes will be maintained in the applicable file. <br /> 8. Execution of loan and contract:The loan will be executed as well as the repair/modification <br /> contract prior to work beginning on the project.This contract will be between the contractor and <br /> homeowner,with the County signing as an interested third party.The cost of the actual work and <br /> project related support costs up to the maximum amount of$12,000 will be included in the loan <br /> document. <br /> 9. Pre-construction conference:A pre-construction meeting will be held at the home.At this time, <br /> the homeowner, contractor and program representatives will be present and discuss the details of <br /> the work to be done. Starting and ending dates will be agreed upon, along with any special <br /> arrangements such as weekend or evening work hours and disposition of items to be removed <br /> from the home (such as old plumbing, etc.). If the contract has been executed, the County will <br /> Orange County 2022 Urgent Repair Program Assistance Policy Page 5 <br />