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OCEDaedga 09-22 <br /> <br />ethnicity, national origin, gender, and age, <br /> Designated members from the OCEDAB or OCAPB may serve up to 3 years with an option for renewal <br />if the Subcommittee approves, as long as they are active members of the designated Boards. <br /> “At-large” members are recruited by the Subcommittee for approval by the County Manager and <br />may also serve up to 3 years with option for renewal, <br /> Participation is expected and essential. If a member misses more than 2 meetings in a fiscal year <br />(approximately 50%), the Subcommittee will have the option to remove that member. <br /> A quorum is required for the Subcommittee to hold an official meeting and conduct business. A <br />quorum is considered attendance by a simple majority of the active members. Attendance may be <br />in-person, virtual, or telephonic. <br /> The Subcommittee will meet quarterly (if funds are available) to review applications and also as <br />required to conduct follow-up or general business. <br /> Support will be provided by staff from the Orange County Economic Development Office and Orange <br />County NC Cooperative Extension Service <br /> <br /> <br /> Procedures <br />1. Applicants will be referred to a common application link residing on both Orange County’s website <br />and Orange County NC Cooperative Extension’s website, where they will complete and submit their <br />application. Hard copies of the application will be provided upon request of the applicant if they <br />cannot access the link. Quarterly application deadlines are; September 30th, December 31st, March <br />31st, and June 30th. The Subcommittee will meet soon after each quarterly deadline if applications <br />have been submitted for that period. <br /> <br />2. County staff will provide completed applications to the Subcommittee for their review after the <br />closing deadline and before the scheduled review meeting. <br /> <br />3. Quarterly review meetings will begin at the start of each funded fiscal year and will continue until <br />funds are expended for that funding year. At its scheduled quarterly meetings, the Subcommittee <br />will discuss the strengths and weaknesses of complete grant application(s) and decide whether or <br />not to take action on the request, based on the information provided. All Applications must be <br />complete, including a descriptive budget. Additional information may be provided if necessary to <br />add clarity or better justification for how funds will be used. <br /> <br />4. The Subcommittee shall approve, deny, or defer and request additional information from the <br />applicant based on the strengths and weakness of the application as reflected in the comprehensive <br />scoring sheet (discussed and agreed-to by the Subcommittee). The Subcommittee may request an <br />interview from an Applicant if greater detail is required to act on the application. Support staff will <br />attend each meeting and document actions of the Subcommittee. <br /> <br />5. The applicant will be informed in writing by County staff of the Subcommittee’s decision to deny, <br />grant, grant with condition, or seek more information. If the Subcommittee denies a grant request, <br />it shall provide a copy of the score sheet to the applicant. <br /> <br />6. Should the Subcommittee fully deny an application, the Subcommittee will not consider any <br />applications from that applicant for at least six months. Should an applicant think that their <br />application has been improperly denied, then the applicant may notify, in writing, the <br />Subcommittee. The notice to the Subcommittee shall state why the applicant thinks the grant <br />should be approved. The application shall then be given further consideration by the Subcommittee <br />DocuSign Envelope ID: CB280B66-C4DC-4D5F-8616-D8B83E5250B1