Cooperative Extension Memorandum of Understanding with NC Cooperative Extension

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5. That Extension employees will follow county policies relative to office hours, office closings for inclement weather and holidays, and for the management and use of county property. 6. That Extension employees will not be classified under a county classification system. 7. Send-in Provisions of the Cooperative Arrangement 7.1. Transitioning to Send-In 7.1.1.All new hires to Cooperative Extension beginning January 1,2007,and thereafter, will be covered under the "send-in" payroll arrangement provisions as outlined below. 7.1.2.All current Extension employees in non-send-in payroll arrangements as of October 1, 2006, will have two open-window options in which to convert from "non- send-in" (also known as "regular") to "send-in" per their respective individual choices. There will be two annual conversion windows in which the employees will make their choice. These two annual windows will coincide with the annual NC Flex open-enrollment dates for 2006 and 2007 as published by NC Flex. Employees must communicate their desire to change to "send-in" by submitting an official request form available from the College of Life Sciences Personnel Office at NCSU or NCCEP Administrative office. The change will be effective January 1 of the year following the communication of their choice, either 2007 or 2008. The employee must utilize the NC Flex open-enrollment period to change any applicable benefits except for retirement contributions and health insurance. Outside of these two specific open-enrollment periods, current employees will (1) remain in their respective county's payroll arrangement for the remainder of their employment in their respective county, or(2) change to "send-in"under the provisions outlined in 7.1.3. or 7.1.4. below. 7.1.3.Effective January 1, 2007, and thereafter, all current Extension employees transferring between counties into other Extension positions will be converted to "send-in"upon transfer to the new County. 7.1.4.NCCES/NCCEP will review the total population of non-send-in employees across the state annually each March 1. At such time that the total number of Extension employees across the State falls to or below 50, irrespective of the individual count in any one county, all remaining non-send-in employees will be converted to "send-in" effective January 1 of the next year. NCCES/NCCEP will notify in writing the respective Boards and County Managers by May 1, so that arrangements can be considered in time for the changing fiscal years beginning July 1. 7.2. Establishing Accounts to Operationalize the Send-In Process To operationalize the "send-in" payroll arrangement, NCCES/NCCEP will establish a Trust Fund Account for the County at NCSU/NCA&T that will serve as the vehicle for the transfer of funds from the County to NCSU/NCA&T for use in paying the county's agreed-upon share of salary and benefits for Extension personnel. 7.2.1.Procedure for Providing Funds to the Account A State Treasurer's Electronic Payment System(STEPS) form will be completed and the original submitted to the Associate Director of Cooperative Extension via the appropriate District Extension Director. The County Finance Officer, TREAT AS 0"RIGINAL