Agenda - 11-10-2022 Work Session; 3 - Periodic Review of the Orange County Board of County Commissioners Advisory Board Policy

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9 3. Is the Authorized spokesperson for the advisory board. 4. Assists staff in developing the advisory board meeting agenda. 5. Appoints and dissolves subcommittees, and the Chair and members thereof,of the body in consultation and with approval of the advisory board. 6. Sets goals for the advisory board in consultation with the Orange County Board of Commissioners. 7. Carries out advisory board assignments as required by the Orange County Board of Commissioners. 8. Reviews all advisory board minutes and proposed recommendations or assigns another member of the advisory board to do so. 9. May excuse members from attending advisory board meetings up to two (2)times per twelve (12) month period. ii. The advisory board Vice Chair: 1. Serves as the presiding officer and conducts advisory board meetings in the absence of the Chair. 2. Has all the responsibilities of the Chair in the Chair's absence. iii. The advisory board Secretary: 1. Takes (or oversees the taking of) minutes for all advisory board meetings. 2. Submits minutes to the Chair to be distributed to advisory board members in advance of meetings. 3. Submits approved advisory board minutes to the Clerk to the Orange County Board of Commissioners for retention and distribution to the Orange County Board of Commissioners. 4. Assures that other records of the advisory board are kept as directed by the Chair or the Orange County Board of Commissioners. iv. Removal: 1. The Chair, Vice Chair and/or Secretary may be replaced at any time by the Orange County Board of Commissioners. SECTION V. ORGANIZATION A. Orientation and Training 1. Orange County will make available for advisory board members and department staff periodic training on state and/or county goals and priorities as well as relevant statutes and policies, including open meetings, public records, conflicts of interest and ethics. 2. Each member shall attend an orientation to familiarize the advisory board members with the operation of County government, applicable department rules, and the operating procedures of the advisory board. a. The Chair and Vice Chair, if newly elected, shall attend an additional orientation to familiarize themselves with the duties and responsibilities of the Chair and Vice Chair and the guidelines for conducting meetings. 3. Each voting member will be encouraged to complete the orientation within the time frame established by the policy of the specific advisory board to which they have been appointed. Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22