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27 <br /> D. Remote meetings <br /> 1. Advisory boards subject to this policy may meet remotely as authorized by the <br /> County Manager. <br /> 2. A remote meeting is an official meeting, or any part thereof, with a majority or all of <br /> the members of the advisory board participating by simultaneous communication. <br /> a. Simultaneous communication is any communication by conference <br /> telephone, conference video, or other electronic means. <br /> 3. Advisory Boards shall coordinate with the Clerk to the Board of Commissioners to <br /> notify the public of the means by which the public may access the remote meetings. <br /> 4. If at any time during a remote meeting the number of members needed for a <br /> quorum is disrupted by a loss of simultaneous communication,the meeting will not <br /> continue until simultaneous communication is restored and if simultaneous <br /> communication cannot be restored,the meeting will be adjourned without further <br /> action. <br /> 9-.E.Notice of Meetings Generally <br /> 1. Notice of advisory board meetings,including public hearings and appeals if applicable, <br /> and agendas shall be made available to all members and interested parties, and to <br /> any person who requests such notice,at least ten (10)days in advance of the meeting <br /> by e-mail and by posting on the Orange County government website. <br /> 2. All applicable notice requirements established by North Carolina law shall be <br /> followed. <br /> 3. Prior to January 5th of each calendar year advisory boardsthe-Beard shall cause a <br /> sehedule of its meetings to be pesteapost their meeting schedules in a readily <br /> accessible location. Such schedule shall also be delivered to the Clerk to the Board of <br /> Commissioners for posting to the Orange County website. <br /> 4. in the-eko eI t of -A State of em eFge�a ey deslaTedbythe C h-;;*A-f t#e-Bead-e <br /> !".,m., iss*eners of Ilr-,nge County sh. uld -,dyiseFy 6,.,-,..Jr Meet r.,metel.. .,r.,.,.,r <br /> .tice of the r ete Fn eting(s) will be r,.,.ted thFe gh the effiee of the Clerk to the <br /> Be r.J ef. CA- <br /> F.Agendas <br /> 1. Board members and/or staff members shall submit agenda items to the Chair and <br /> staff for consideration at least fifteen (15) days prior to a scheduled meeting. <br /> 2. The agenda must provide a description of each item of business to be transacted or <br /> discussed so that interested members of the public will be capable of understanding <br /> the nature of each agenda item. <br /> 3. As a general rule,only those items appearing on the agenda will be discussed or voted <br /> on. However, if an item is raised by a member of the public,the advisory board may <br /> accept public comment and discuss the item so long as no action is taken until a <br /> subsequent meeting. <br /> 4. With the Chair's agreement, the designated staff will develop and distribute to each <br /> member an agenda listing the matters to be considered at upcoming advisory board <br /> meetings. Also, so far as practicable, copies of all written reports that are to be <br /> presented to the advisory board for members' review will be included in this package <br /> at least ten (10) days before the meeting. <br /> Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22 <br />